Tender for Enforcement and Debt Recovery Services – Derby

Tender for Enforcement and Debt Recovery Services – Derby

The successful service provider(s) will be responsible for recovery of monies.

United Kingdom-Derby: Bailiff services

2019/S 118-289910

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Mr Paul Hallsworth
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS code: UKF11
Internet address(es):Main address: http://www.derby.gov.uk/

Address of the buyer profile: http://www.derby.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TD1464 — Enforcement and Debt Recovery Services

Reference number: TD1464 – DN414067

II.1.2)Main CPV code

75242110

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited for the supply of services in respect of enforcement and debt recovery.

The successful service provider(s) will be responsible for recovery of monies, liaising closely with the contract managers, for the following debts:

Lot 1: Council Tax and Business Rates (including Business Improvement District Levies (BIDs));

Lot 2: Parking Services;

Lot 3: Sundry Debts, including Housing Benefit Overpayment Debt.

The approximate volume of cases for the Council for enforcement per annum is as follows:

Lot 1: Council Tax: 8,200; Business Rates: 700, BIDs:100;

Lot 2: Parking Services: 8,500;

Lot 3: Sundry Debt and Housing Benefit Overpayment Debt: 300.

II.1.5)Estimated total value

Value excluding VAT: 6 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Council Tax and Business Rates (including Business Improvement District Levies (BIDs))

Lot No: 1

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKF11

II.2.4)Description of the procurement:

Enforcement and recovery of Council Tax and business rates (including Business Improvement District Levies (BIDs)).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 options to extend in annual increments up to 24 months.

Potential dates for advertising renewals if options are not taken are June 2022 and June 2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Parking Services

Lot No: 2

II.2.2)Additional CPV code(s)

79940000
98351110

II.2.3)Place of performance

NUTS code: UKF11

II.2.4)Description of the procurement:

Enforcement and debt recovery for parking services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 options to extend in annual increments up to 24 months.

Potential dates for advertising renewals if options are not taken are June 2022 and June 2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sundry Debts, including Housing Benefit Overpayment Debt

Lot No: 3

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKF11

II.2.4)Description of the procurement:

Debt recovery of sundry debts, including housing benefit overpayment debts.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 options to extend in annual increments up to 24 months.

Potential dates for advertising renewals if options are not taken are June 2022 and June 2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/07/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This tender is being managed electronically, to obtain documents please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’ – reference TD1464. Then click on the link at the bottom right of the advert ‘Apply online’ to take you to our e-tendering system. There you will be able to register your details and request the documents.

This is done by:

— registering with East Midlands tenders, if not already registered; OR If already registered,

— click on ‘view opportunities’

— find the tender that you are interested in (TD1464),

— click on the title hyperlink,

— scroll to the bottom of the screen and click on ‘login and register interest’

— once you have registered your interest the tender will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in.

You will be able to view and download the documents for completion, along with instructions on how to make a submission.

Please note: we will only accept expressions of interest through the e-tendering system.

Under this procurement the supplier is required to participate actively in the economic and social regeneration of the locality of and surrounding the area served by Derby City Council. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in Section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/06/2019

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