Tender for Engineering Asset Management System

Tender for Engineering Asset Management System

Govia Thameslink Railway Ltd is looking to replace the current Asset Management System at all Rolling Stock Maintenance Facilities.

United Kingdom-London: Inventory management software package

2015/S 177-322462

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Go Ahead Holding Ltd
4 Matthew Parker Street, Westminster
For the attention of: Antoinette Scorey
SW1H 9NP London
UNITED KINGDOM
E-mail: antoinette.scorey@go-ahead.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Govia Thameslink Railway Limited
Hertford House, 1 Cranwood Street
EC1V 9QS London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Engineering Asset Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Govia Thameslink Railway Ltd is looking to replace the current Asset Management System at all Rolling Stock Maintenance Facilities.
The system should be established and in operation with a number of clients and shall have the following functionality:
Maintenance Planning, Modification and Campaign Management, Defect Management, Production Management and Workflow, Configuration Management, Materials Management and Inventory Control, Reporting and Dashboards, Ability to be cloud based., Data Interchange and Interface with 3rd Party systems e.g. Voyager Plan, Oracle and SAP.
The supplier will be required to demonstrate the robustness of the system and the supplier should have a clear road map to illustrate future support and development being planned.

II.1.6)Common procurement vocabulary (CPV)

48430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will not be limited to the GTR franchise, it will allow for other current and future TOCS to use the system.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be issued using our E-Tendering tool IASTA.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be issued using our E-Tendering tool IASTA.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be issued using our E-Tendering tool IASTA.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

436326

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2015

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Note that all interested parties should send an expression of interest to the contact name on this notice. Once the notice period has closed, (after the 1st October) the parties will receive a link via the E-tendering tool, Smartsource to complete a Prequalification Questionnaire. The PQQ will be evaluated to shortlist the bidders for the tender exercise. No information will be issued at this stage and interested parties are only required to provide:
— company name,
— contact person,
— Email,
— phone number.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘The Utility will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into. The Utilities Regulations 2006 (SI 2006/6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland)’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.9.2015

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