Tender for Event Production Services and Stand Building Services

The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements: 1. event production of the Midlands Pavilion as well as any off-site events (if undertaken).

United Kingdom-Birmingham: Exhibition stands

2018/S 137-313009

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Growth Company Ltd
1631329
Baskerville House, Centenary Square
Birmingham
B1 2ND
United Kingdom
Contact person: Paul Jones
Telephone: +44 1212025016
E-mail: paul.jones@wmgrowth.com
NUTS code: UKG31Internet address(es):Main address: www.wmgrowth.com

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/wmgrowth/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/wmgrowth/aspx/Home

I.4)Type of the contracting authority

Other type: Destination Marketing Agency

I.5)Main activity

Other activity: Destination Marketing Agency

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MIPIM 2019 Event Production Services and Stand Building Services

Reference number: 2018-WMGC-MIPIMEVSB

II.1.2)Main CPV code

39154100

II.1.3)Type of contract

Services

II.1.4)Short description:

The West Midlands Growth Company (WMGC) formerly Marketing Birmingham, is a new company that was established in April 2017 to create new jobs, expand existing businesses and attract new businesses and investment to the region. It is aligned to the ambitions set out in the West Midlands Combined Authority (WMCA) Strategic Economic Plan.

The WMGC has been established in partnership with Local Enterprise Partnerships, local authorities, Growth Hubs, universities and a wide range of businesses across the private sector. It focuses its core activities across Greater Birmingham and Solihull, Coventry and Warwickshire and the Black Country, with the potential and scope to deliver services in a wider Midlands context.

This contract is for MIPIM 2019 for event production services and stand building services.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: FRL0

NUTS code: FRL03

Main site or place of performance:

Cannes.

II.2.4)Description of the procurement:

The project is seeking to appoint an organisation who can provide event production support, stand building and AV services prior to, during and post the Midlands UK’s attendance at MIPIM 2019.

The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements:

1. event production of the Midlands Pavilion as well as any off-site events (if undertaken);

2. audience recruitment and follow up for Midlands UK events;

3. concierge service for the Midlands UK team, destination and private sector partners;

4. management of stand builder to construct and manufacture the physical space within the Midlands UK Pavilion;

5. administration support to assist the project team wherever necessary with the administrative tasks and monitoring connected with the project;

6. meeting booking system to provide a solution in the creation and management of one to one meetings within the Midlands Pavilion;

7. administrative support to provide support where necessary in the administration of the event;

8. stand build and AV to manage and procure the materials and construction of a 200 m² stand and 72 m² terrace in Cannes, France at the Palais des Festival. To procure and provide all AV staff and equipment for the event.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/09/2018

End: 31/05/2019

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/08/2018

Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

West Midlands Growth Company Ltd
Birmingham
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2018