Tender for External Relations Management Services

Tender for External Relations Management Services

The University of Wolverhampton seeks to establish a framework of suppliers for the provision of its external relations management services. 3 Lots.

United Kingdom-Wolverhampton: Advertising and marketing services

2019/S 110-268822

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Wolverhampton
MX Building, Camp Street
Wolverhampton
WV1 1AD
United Kingdom
Telephone: +44 1902321000
E-mail: procurement@wlv.ac.uk
NUTS code: UKG
Internet address(es):Main address: https://www.wlv.ac.uk

Address of the buyer profile: https://wlv.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wlv.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wlv.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

External Relations Management Services

Reference number: 19-14

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Wolverhampton seeks to establish a framework of suppliers for the provision of its external relations management services.

It is envisaged that this Framework Agreement will be let for a period of three (3) years (with an option to extend for up to a further 1 year (subject to satisfactory performance and agreement by both parties). The framework/contract are expected t

The requirement is split into three (3) lots. Bidders can apply for more than 1 lot:

Lot 1: Media Buying and Creative will be awarded to a single supplier;

Lot 2: Video Production Services will form a framework of a maximum of four (4) suppliers. Each call-off contract will be awarded via mini-competition;

Lot 3: Promotional Products will be awarded to a single supplier. However where the first-placed supplier does not have the capacity to fulfil the works required in the timescales requested, the University will appoint the second ranked supplier to fulfil such particular work orders.

II.1.5)Estimated total value

Value excluding VAT: 11 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Promotional Products

Lot No: 3

II.2.2)Additional CPV code(s)

79342200

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The University of Wolverhampton is seeking a suitable supplier to provide promotional products. However where the first-placed supplier does not have the capacity to fulfil the works required in the timescales requested, the University will appoint the second ranked supplier to fulfil such particular work orders.

The supplier must offer high quality in terms of goods and/or services that are ‘fit for purpose’ and offer excellent value for money over the contract term.

The qualification section will be assessed on a pass/fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office.

The requirements here include:

— the tenderer must have a Credit Safe Score of ?30,

— the successful contractor must have a minimum of 5 000 000 GBP public liability insurance,

— the successful contractor must have a minimum of 5 000 000 GBP employers indemnity insurance,

— the tenderer must have a minimum annual turnover of 188 000 GBP.

This agreement will be available for use by other Public Bodies in Wolverhampton and Partner Authorities in the West Midlands Combined Authority, including but not limited to, City of Wolverhampton Council and Royal Wolverhampton Hospital Trust.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Quality criterion – Name: Price / Weighting: 40 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2023
This contract is subject to renewal: yes
Description of renewals:

Will be renewed based on contract period/extension option.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The top scoring 5 tenderers will be automatically taken to the next stage of ITT assessment (‘Award Stage’).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

However in order to allow this Contract to be used for potential Funded projects we are notifying all tenderers that some works might be subject to part funding by, for example, the European Structural and Investment Funds Growth Programme for England (ESIF), European Regional Development Fund. (ERDF) or any other European Union Funded Programme, or other Funding Body e.g. Local Enterprise Par

II.2)Description

II.2.1)Title:

Video Production Services

Lot No: 2

II.2.2)Additional CPV code(s)

92112000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The University of Wolverhampton wants to form a framework of a maximum of 4 suitable service providers for the provision of its video production services.

Video production is required across a wide range of University projects and initiatives incorporating academic faculties, departments and partner. Video production will be commissioned on a project and ad-hoc basis and will cover all activities at the University of Wolverhampton.

The qualification section will be assessed on a pass/fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office.

The requirements here include:

— the tenderer must have a Credit Safe Score of ?30,

— the successful contractor must have a minimum of 2 000 000 GBP public liability insurance,

— the successful contractor must have a minimum of 5 000 000 GBP employers indemnity insurance,

— the tenderer must have a minimum annual turnover of 170 000 GBP.

This agreement will be available for use by other Public Bodies in Wolverhampton and Partner Authorities in the West Midlands Combined Authority, including but not limited to, City of Wolverhampton Council and Royal Wolverhampton Hospital Trust.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Quality criterion – Name: Price / Weighting: 40 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2023
This contract is subject to renewal: yes
Description of renewals:

Will be renewed based on contract period/extension option.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 6
Objective criteria for choosing the limited number of candidates:

The top scoring 6 tenderers will be automatically taken to the next stage of ITT assessment (‘Award Stage’).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

However in order to allow this contract to be used for potential funded projects we are notifying all tenderers that some works might be subject to part funding by, for example, the European Structural and Investment Funds Growth Programme for England (ESIF), European Regional Development Fund. (ERDF) or any other European Union Funded Programme, or other Funding Body e.g. Local Enterprise Par

II.2)Description

II.2.1)Title:

Media Buying and Creative Services

Lot No: 1

II.2.2)Additional CPV code(s)

79413000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The University of Wolverhampton wants to appoint a brand communications agency to work on the development of a strong brand identity for the University that clearly differentiates and positions it (through its marketing communications) as a major regional/national and International HEI.

We are looking for a creative concept that reflects the core values of the University of Wolverhampton, but must also relate to its target audiences and our service offer.

The qualification section will be assessed on a pass/fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office.

The requirements here include:

— the tenderer must have a Credit Safe Score of ?30,

— the successful contractor must have a minimum of 5 000 000 GBP public liability insurance,

— the successful contractor must have a minimum of 5 000 000 GBP employers indemnity insurance,

— the tenderer must have a minimum annual turnover of 1 500 000 GBP.

This Agreement will be available for use by other Public Bodies in Wolverhampton and Partner Authorities in the West Midlands Combined Authority, including but not limited to, City of Wolverhampton Council and Royal Wolverhampton Hospital Trust.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Quality criterion – Name: Price / Weighting: 40 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/01/2023
This contract is subject to renewal: yes
Description of renewals:

Will be renewed based on contract period/extension option.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The top scoring 5 tenderers will be automatically taken to the next stage of ITT assessment (‘Award Stage’).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

However in order to allow this contract to be used for potential funded projects we are notifying all tenderers that some works might be subject to part funding by, for example, the European Structural and Investment Funds Growth Programme for England (ESIF), European Regional Development Fund. (ERDF) or any other European Union Funded Programme, or other Funding Body e.g. LEP’s.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/07/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6 months prior to contract expiry.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University of Wolverhampton
Camp Street
Wolverhampton
WV1 1AD
United KingdomInternet address: www.wlv.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/06/2019

Enjoyed this post? Share it!