Tender for Facilities Management of Residential Accommodation

Tender for Facilities Management of Residential Accommodation

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of all its residential accommodation.

United Kingdom-Carmarthen: Building and facilities management services

2015/S 094-170328

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales — Procurement Sevices on behalf of Hywel Dda University Health Board
Glangwilli General Hospital, Dolgwilli Road
Contact point(s): Procurement Services
For the attention of: Mr Steven Thomas
SA31 2AF Carmarthen
UNITED KINGDOM
Telephone: +44 1267227636
E-mail: steven.thomas2@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Hywel Dda University Health Board
For the attention of: The above mentioned contact point
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hywel Dda University Health Baord
For the attention of: The above mentioned contact point
UNITED KINGDOM

Tenders or requests to participate must be sent to: Hywel Dda University Health Board
For the attention of: The above mentioned contact point
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities Management of Residential Accommodation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Hywel Dda University Health Board – Carmarthenshire, Pembrokeshire and Ceredigion.

NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of all its residential accommodation. In addition the successful contractor will be required to fund the necessary investment to bring all the accommodation up to the minimum standards required by Welsh Government. The successful contractor must have a proven track record and expertise in the area of facilities management of residential accommodation. The envisaged contract duration is 15 years. However, the Contracting Authority reserves the right to consider alternative contract terms of up to 30 years during the course of the competitive dialogue.

II.1.6)Common procurement vocabulary (CPV)

79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As set out in the ITPD documents.
Range between 6 000 000 – 8 000 000 GBP
No value guaranteed.
Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Duration will be 15 years with the option to consider alternative terms up to 30 years during the course of competitive dialogue.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2031

Information about lots

Lot No: 1Lot title: Facilities Management of Residential Accommodation at Glangwilli General Hospital

1)Short description

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of its residential accommodation at Glangwilli General Hospital.

2)Common procurement vocabulary (CPV)

79993000

3)Quantity or scope

The successful contractor will be required to fund the necessary investment to bring the accommodation up to the minimum standards required by Welsh Government. The successful contractor must have a proven track record and expertise in the area of facilities management of residential accommodation. The envisaged contract duration is 15 years. However, the Contracting Authority reserves the right to consider alternative contract terms of up to 30 years during the course of the competitive dialogue.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2031
5)Additional information about lots

Lot No: 2Lot title: Facilities Management of Residential Accommodation at Prince Philip Hospital

1)Short description

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of its residential accommodation at Prince Philip Hospital.

2)Common procurement vocabulary (CPV)

79993000

3)Quantity or scope

The successful contractor will be required to fund the necessary investment to bring the accommodation up to the minimum standards required by Welsh Government. The successful contractor must have a proven track record and expertise in the area of facilities management of residential accommodation. The envisaged contract duration is 15 years. However, the Contracting Authority reserves the right to consider alternative contract terms of up to 30 years during the course of the competitive dialogue.
Estimated value excluding VAT:
Range: between 750 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2031
5)Additional information about lots

Lot No: 3Lot title: Facilities Management of Residential Accommodation at Withybush General Hospital

1)Short description

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of its residential accommodation at Withybush General Hospital.

2)Common procurement vocabulary (CPV)

79993000

3)Quantity or scope

The successful contractor will be required to fund the necessary investment to bring the accommodation up to the minimum standards required by Welsh Government. The successful contractor must have a proven track record and expertise in the area of facilities management of residential accommodation. The envisaged contract duration is 15 years. However, the Contracting Authority reserves the right to consider alternative contract terms of up to 30 years during the course of the competitive dialogue.
Estimated value excluding VAT:
Range: between 1 300 000 and 1 750 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2031
5)Additional information about lots

Lot No: 4Lot title: Facilities Management of Residential Accommodation at Bronglais General Hospital

1)Short description

Hywel Dda University Health Board is seeking to appoint a suitably qualified contractor to provide a facilities management service in respect of its residential accommodation at Bronglais General Hospital.

2)Common procurement vocabulary (CPV)

79993000

3)Quantity or scope

The successful contractor will be required to fund the necessary investment to bring the accommodation up to the minimum standards required by Welsh Government. The successful contractor must have a proven track record and expertise in the area of facilities management of residential accommodation. The envisaged contract duration is 15 years. However, the Contracting Authority reserves the right to consider alternative contract terms of up to 30 years during the course of the competitive dialogue.
Estimated value excluding VAT:
Range: between 1 300 000 and 1 750 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2031
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Invitation to Participate in Dialogue (ITPD) Documents. The Contracting Authority reserves the right to request parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the ITPD Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other groupings of more than one legal entity, liability shall be joint and several. In the case of a consortia, partnership or other similar arrangements, one party must act as lead contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
The pre-qualification questionnaire (PQQ) which is available as set out below, will provide the details required. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended) Article 45 EU Directive 2004/18/EC.
A supplier may be disqualified who does not respond to the following in the requisite manner:
Supplier instructions How to Express interest in this Tender.
Bidders should note that this procurement exercise is being carried out via an eTendering portal. The process of registering on the website is free and simple.
Bidders should register (only required once) on the NHS Wales Shared Services Partnership — Procurement Services eTendering portal:

https://etenderwales.bravosolution.co.uk

— Browse to the eSourcing Portal and click the link to register;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the user-name you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the contract:
— Login to the portal with the user-name/password;
— Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier);
— Click on the relevant PQQ to access the content;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only);
— Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ;
— There may be a mixture of on-line and off-line actions for you to perform (there is detailed online help available).

If you require any further assistance please use the on-line help facility or alternatively the BravoSolution help desk is available Monday to Friday 8:00-18:00 on: e-mail: help@bravosolution.co.uk

Phone: +44 8000112470.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire [PQQ].

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire [PQQ].
Minimum level(s) of standards possibly required: As above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire [PQQ].
Minimum level(s) of standards possibly required:
As above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HDT-100

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2014/S 164-293694 of 26.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tenders costs and liabilities incurred by the bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
All documents to be priced (where applicable) in sterling and all payments made in sterling.
In relation to Section 2.1.9 above – variants will be accepted to the extent permitted in the ITPD.
The envisaged contract duration is 15 years, however, the Contracting Authority reserves the right to discuss and consider alternative contract terms of up to 30 years during the course of the dialogue.
The Tendering Process may be undertaken in part via electronic means using the Bravo E-Tendering System.
(WA Ref:26558).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadlines for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in Section 1.1. Aggrieved parties who have been harmed or at risk of harm by breach of the procurement rules have the right to take action in the High Court (England or Wales). Any such action is subject to strict time limits and must be brought promptly in accordance with the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.5.2015

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