Tender for Finance and HR Solution

Tender for Finance and HR Solution

Cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development Software.

United Kingdom-Swindon: Business transaction and personal business software package

2018/S 124-282369

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Mr Andrew Woods
Telephone: +44 1793463417
E-mail: it.approvals@swindon.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.swindon.gov.uk/

Address of the buyer profile: http://www.swindon.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Finance and HR Solution

Reference number: DN345028

II.1.2)Main CPV code

48400000

II.1.3)Type of contract

Services

II.1.4)Short description:

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development (L and D), and Recruitment software solution to include deployment and ongoing support

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48600000
48190000
48220000
48812000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development (L and D), and Recruitment software solution to include deployment and ongoing support.

The Council reserves the right to increase / decrease the hosting and software licences over the duration of the contract which aligns to the Council’s staffing levels, wholly owned subsidiaries, School and Academies in the Borough of Swindon and potential shared services model. No variant bids are accepted and only one bid per tenderer is acceptable.

The contract advertised is for the design, deployment and ongoing support of a single solution to meet the requirements of the following council functions:

— Financial Management,

— Procurement,

— Budget Management,

— Payroll Administration,

— Human Resources,

— Learning and Development,

— Performance Management

The tender must be based upon a cloud Hosted “Software as a Service” model.

Full details relating to the products and services required are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

We intend to go to market for a 12 year contract – the actual composition of this 12 year term to be an initial contract period of 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index (CPI) % based cap for future increases for years 8 to 12.Extention periods are subject to satisfactory performance and budget availability

The estimated contract value for the initial 6 year term is 2 000 000 GBP to 3 100 000 GBP and 3 200 000 GBP to 5 000 000 GBP for a potential 12 year term, to include the cost of software procurement cost, annual subscription cost for “Software as a Service” (SaaS), annual subscription cost for supply of a “Hosting as a Service” (HaaS) solution, and implementation partner costs.

Tender Responses are required on be submitted no later than 30.7.018, 12:00 hrs UK Local time via ProContract tender portal – https://www.supplyingthesouthwest.org.uk/

If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 16.7.2018, 12:00 UK Local time.

The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 144
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

We intend to go to market for a 12 year contract – an initial contract period of 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index % based cap for future yearly increases. Extention periods are subject to satisfactory performance and budget availability.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the procurement documents

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
Swindon
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/06/2018

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