Tender for Finance, Human Resources and Payroll System

Tender for Finance, Human Resources and Payroll System

Lot 1 Finance System. Lot 2 Human Resources and Payroll System.

United Kingdom-Leicester: IT software package

2015/S 067-119932

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Bosworth House, 9 Princess Road West
For the attention of: Rebecca Cowan
LE1 6TH Leicester
UNITED KINGDOM
Telephone: +44 1164541272
E-mail: rebecca.cowan@leicester.gov.uk

Internet address(es):

General address of the contracting authority: www.leicester.gov.uk

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com :Access Code 268SB4948N

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Finance, Human Resources and Payroll System(s).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

IT software package. Miscellaneous software package and computer systems. Systems support services. Help-desk and support services. Software maintenance and repair services. Type of Procedure – Competitive procedure with negotiation
The Council is inviting tenders for a single or multiple Contractor(s) for the provision of a Finance, Human Resources and Payroll System(s), Training and Implementation, System Support & Maintenance and on-going Development of the System(s) and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of the Contract.
This Tender is divided into 2 Lots
—Lot 1 Finance System
—Lot 2 Human Resources and Payroll System
Tenderers are entitled to submit for one, or both lots, showing any financial benefits accruing to the Council if the Tenderer were to win more than one lot.
Tenderers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.
The Council reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

II.1.6)Common procurement vocabulary (CPV)

48517000, 48900000, 72253200, 72253000, 72267000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Tender is divided into 2 Lots
—Lot 1 Finance System
—Lot 2 Human Resources & Payroll System
Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.
The Contract duration for each of the two (2) lots is for an initial term of seven (7) years with the option to extend for up to a further one (1) + one (1) + one (1) years, commencing on the anticipated date go live dates set;
—Lot 1 Finance System October 2016
—Lot 2 Human Resources & Payroll System January 2017
For each lot the contract will be signed by an anticipated date of the 1.2.2016.
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: As in section II.2.1.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.2.2016. Completion 1.10.2023

Information about lots

Lot No: 1Lot title: Finance System

1)Short description

Provision of a Finance System, to include but not limited to;
Accounting (including General Ledger, Budgeting & Forecasting, Reporting)
Projects / Costs / Contracts
Accounts Payable
Accounts Receivable
Asset Management
Stores
Cash Management.

2)Common procurement vocabulary (CPV)

48900000, 72253200, 48517000, 72267000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 350 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.2.2016. Completion 1.10.2023

5)Additional information about lots

Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.

Lot No: 2Lot title: Human Resource & Payroll System

1)Short description

Provision of a Human Resources and Payroll System, to include but not limited to;
Payroll
Core HR (‘the HR record’)
Self-Service
Absence Management
Reports
HR Case Management
Recruitment
Health & Safety.

2)Common procurement vocabulary (CPV)

48517000, 48900000, 72253200, 72253000, 72267000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 350 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Reserved.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Reserved.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the Contract Documentation.
Minimum level(s) of standards possibly required:
As per the Contract Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Type of Procedure Competitive Dialogue with negotiation
The Council reserves the right under regulation 19 of the Public Contract Regulations 2015 to carry out the competitive procedure with negotiation in successive stages in order to reduce the number of tenders tot be negotiated. The negotiation stage is subject to the Councils right of awarding the Contract following the evaluation of initial tenders and without conducting any negotiation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RC/0293/FHR

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The value of the Contract given, includes any options to extend
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-IT-software-package./268SB4948N

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/268SB4948N

GO Reference: GO-2015330-PRO-6482385.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.3.2015

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