Tender for Financial Management Consultancy Services

Tender for Financial Management Consultancy Services

The Provision of Financial Advice to the Intercity Express Programme.

UK-London: Financial management consultancy services

2012/S 248-410895

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Transport
Great Minster House 33 Horseferry Road
Contact point(s): All contact regarding this exercise MUST be channelled through Damian Probert & Huw Pearce in the first instance, see Annex
SW1P 4DR London
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: cclpcoe@homeoffice.gsi.gov.uk

Further information can be obtained from: Government Procurement Service Procurement Centre of Excellence
Procurement Centre of Excellence Room 2Y92 Concept House Cardiff Road
Contact point(s): Damian Probert and Huw Pearce
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: cclpcoe@homeoffice.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Government Procurement Service Procurement Centre of Excellence
Procurement Centre of Excellence Room 2Y92 Concept House Cardiff Road
Contact point(s): Damian Probert & Huw Pearce
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: cclpcoe@homeoffice.gsi.gov.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Provision of Financial Advice to the Intercity Express Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Various locations around UK, but mainly London based.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The appointed financial advisers will be employed to provide financial advice on the IEP. The advice is expected to relate principally to the financing of the East Coast Main Line (ECML) rolling stock. The appointment will also cover other ad hoc advice including in relation to the Great Western Main Line (GWML) contracts, financed in July 2012.
The appointed firm will be expected to work with DfT’s Commercial and Technical Services and Road and Rail Projects teams. The financial advisers will also need to work closely with other DfT advisers, e.g. legal and technical, where a coordinated approach is required.
The DfT is looking to secure excellent value for money and the appointed firm will be required to provide proposals that offer cost reduction, efficiency and improvement opportunities throughout the contract term, including skills and knowledge transfer to the Department.
The contract period shall be from 1.4.2013 up to and including 31.3.2016. The Authority reserves the right to extend the contract for periods up to a maximum of 1 year.
II.1.6)Common procurement vocabulary (CPV)

79412000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority may require a Parent Company Guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any payment arrangements required will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Important Notice:
(Refer to ITT for full information)
In some circumstances the Authority is required by law to exclude a tenderer from participating further in procurement. If a tenderer cannot answer ‘no’ to every question in this section it is very unlikely that that tenderer’s tender will be progressed, and the tenderer should contact the procurement representative detailed above for advice before completing this form.
Has your organisation or any directors or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA,
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; where the offence relates to active corruption,
(c) the offence of bribery, where the offence relates to active corruption,
(d) Bribery within the meaning of section 1 or 6 of the Bribery Act 2010,
(e) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, The Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
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(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993; or
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2,3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006
(f) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(g) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996; or
(h) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(i) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from bankers;
(b) The submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) A statement of the firm’s overall turnover and its turnover in respect of the goods to which the contract relates for the previous three financial years The last three years audited accounts will be made available to the Authority if required.
Minimum level(s) of standards possibly required: Tenderers will be required to provide evidence of a minimum average annual turnover of £12,000,000 for the previous years audited accounts. If when reviewing the information provided by the tenderer, the Authority considers that the tenderer does not meet this threshold and thus does not have the capacity to deliver the requirement, the Authority may decide at its absolute discretion not to include the tender further in the exercise.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(Refer to ITT documentation for full information)
The evaluation process is divided as follows:
Stage One – Bidders will be required to meet certain minimum standards of experience and capability to qualify for the stage two evaluation of their tender.
Stage Two – bidders will be evaluated on a detailed metric that accounts for “Understanding of the DfT’s needs and ability to deliver the required level of service” (70 %) and Price Evaluation (30 %). Subject to time and resource constraints, the Authority (at its sole discretion) may invite the top three highest ranking tenderers to a clarification interview.
A full breakdown of how the tenders will be evaluated is included in the ITT documents.
Minimum level(s) of standards possibly required:
Potential suppliers will be required to sign and return the attached Non-Disclosure Agreement before being given access to the ITT documentation (see Section VI for instructions).
Given the complex nature and high profile of the IEP project the Department for Transport requires assurances that prospective advisers have the experience and competence required to provide advice on this project.
Bidders must provide information on any potential conflicts of interest and outline how these conflicts will be effectively managed.
Tenderers should note that selected technical criteria (below) are regarded as essential to the successful delivery of the requirement and have been marked accordingly as CRITICAL by the Authority. Where any element of stage 1 submission is scored less than 5 under technical assessment and evaluation such bids shall be regarded as technically non-compliant by the Authority and may be rejected by the Authority on those grounds alone.
The following information provides guidance to bidders on how their responses will be scored. Note: Scores are guidelines only and where it is deemed appropriate intermediate scores may be given to bidders that outperform one level of assessment without attaining the next level of assessment.
Primary Criteria
Capability to deliver high quality services (i.e. Competence and Track Record)
Sub Criteria
As a whole the team can demonstrate substantial recent experience in commercial negotiations, financial modelling, tax and accounting, and finance raising for PPP type contracts.
The project lead can demonstrate substantial experience of providing financial advice working on multiple transactions in the rail sector – including rolling stock procurements
Primary Criteria
Conflict of Interest
Bidders should make an assessment of any potential conflicts of interest and provide full details of proposed risk management arrangements (e.g. segregation of staff and security of information).
Bidders should include a statement of any existing conflicts of interest, either real or perceived, for their organisation in relation to the project and a description of how any subsequently arising conflicts would be dealt with. Your response should set out how you would propose to manage any actual, potential or arising conflicts of interest.
Bidders may be ruled out of the competition if a conflict of interest would compromise the delivery and integrity of the contract.
Tenderers will be required to provide evidence of a minimum average annual turnover of GBP 12,000,000 for the previous years audited accounts.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
196 – DfT IEP
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
7.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The PCoE uses an eSourcing toolkit to enable its sourcing activities to be conducted over the Internet. Any organisation intending to submit an expression of interest and thus obtain access to the Invitation to Tender
documents must be registered as a supplier with the eSourcing Portal.
To register, visit the Portal’s Login Page at https://sourcing.homeoffice.gov.uk and complete the online

registration form by clicking on the “Register Supplier Organisation” link in the top right-hand corner of the page.
The entire process should take no more than 10 minutes and need only be completed once. Passwords are issued via email, normally within 1 working day. Please contact ‘Professional Services’ for support in completing the online registration process; call +44 1633811600 or email
cclpcoe@homeoffice.gsi.gov.uk

Once registered (or if already registered), organisations intending to submit an expression of interest in order to access the ITT documentation must send an email to cclpcoe@homeoffice.gsi.gov.uk

The email should be entitled ‘Provision of Financial Advice to the Intercity Express Programme’ and contain the following:
1) Your organisation’s name (as you registered on the Portal)
2) Your contact’s email address
3) Your contact’s name and your contact’s telephone number.
4) Attached and signed Non-Disclosure Agreement
Organisations who have complied with the foregoing will receive details of how to access the ITT.
Please note that the deadline for receipt of tenders is 12:00:00 7.2.2013.
Any ITT not submitted in the required form (or not containing the requested information) may be rejected. If, however, you believe that there are reasons as to why you would be unable to use the eSourcing service, please let us know by emailing cclpcoe@homeoffice.gsi.gov.uk and we will consider how best to overcome your difficulties.

The contract period shall be from 1st April 2013 up to and including 31st March 2016. The Authority reserves the right to extend the contract for periods up to a maximum of 1 year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2012

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