Tender for Fire Alarms Inspection, Repairs and Maintenance

Tender for Fire Alarms Inspection, Repairs and Maintenance

LBWF Fire Alarms Cyclical Inspection, Repairs and Maintenance Works Term Contract.

UK-London: burglar and fire alarms

2012/S 236-388953

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Waltham Forest
3rd Floor Sycamore House Rear of Walthamstow Town Hall Forest Road Walthamstow
Contact point(s): Vicky Ladizhinskaya
For the attention of: Vicky Ladizhinskaya
E17 4JF London
UNITED KINGDOM
Telephone: +44 2084963552
E-mail: vicky.ladizhinskaya@walthamforest.gov.uk

Internet address(es):

General address of the contracting authority: www.walthamforest.gov.uk

Address of the buyer profile: www.londontenders.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
LBWF Fire Alarms Cyclical Inspection, Repairs and Maintenance Works Term Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: North East London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The London Borough of Waltham Forest is re-procuring its cyclical maintenance contracts for Fire Alarm Maintenance Services for the whole of its corporate property estate, covering over 160 sites. The scope of the service is detailed in section II.1 above.
The contract will be procured through a restricted two stage tender process as follows:
1. Pre qualification (PQQ) stage – submissions will be evaluated on basis of the bidders’ financial standing and technical ability and capacity based on evaluation information disclosed in the PQQ document. It is envisaged that 5 companies which pass the pass/ fail criteria and receive the highest scores, would be invited to submit an ITT.
2. Invitation to tender (ITT) stage – submissions will be evaluated on basis of the most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
II.1.6)Common procurement vocabulary (CPV)

31625000, 50000000, 50413200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Cyclical Building Maintenance Services for Fire Systems and equipment inspection and maintenance including: fire alarms, fire equipment and DDA call assistance –inspections, maintenance, reporting and reactive repairs.
The duration of the contract will be for an initial period of 5 years, with an option to extend for up to 1 year.
Estimated value excluding VAT: 348 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for up to 1 year, at the Council’s discretion.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 72 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantee and/or Performance Bond, depending on nature and size of company.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be specified in the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
All contracts will be procured under JCT Measured Term Contract (2011).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Will be specified in the Tender Documents and will be in accordance with Article 45 to 52 of Directive 2004/18/EC and Regulation 23 to 29 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the Tender Questionnaire, Specification of Service and Instructions to Tenderers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request;
(ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As set out in the Pre-Qualification Questionnaire, Invitation to Tender and related appendixes.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required set out in Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As specified in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DNWC-92MMLX
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 25.3.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the London Borough of Waltham Forest.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds
VI.3)Additional information
(1) The evaluation criteria will have a balanced weighting between quality & price as detailed in the tender documentation.
(2) All tenderers may be required to present in front of the Project Evaluation Panel on any clarification matters relevant to the content of their specific submission. As a consequence, clarification presentation outcomes could therefore lead to adjustments in draft scores by the evaluation panel.
(3) Contract start date 1.7.2013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the.
L.B. Waltham Forest before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that provision has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from John Hardy see details below.
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Waltham Forest
Corporate Procurement Unit Waltham Forest Town Hall Forest Road
E17 4JF London
UNITED KINGDOM
E-mail: john.hardy@walthamforest.gov.uk
Telephone: +44 2084964643
Internet address: www.walthamforest.gov.uk

VI.5)Date of dispatch of this notice:5.12.2012

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