Tender for Fitness Equipment and Maintenance

Tender for Fitness Equipment and Maintenance

The supply, installation and maintenance of fitness equipment to the University of Dundee’s Institute of Sport and Exercise.

UK-Dundee: Fitness equipments

2013/S 019-028144

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Dundee
Procurement Office, 3rd Floor, Tower Building, Nethergate
Contact point(s): Procurement
For the attention of: Lisa Campbell
DD1 4HN Dundee
UNITED KINGDOM
Telephone: +44 1382386811
E-mail: l.y.campbell@dundee.ac.uk

Internet address(es):

General address of the contracting authority: http://www.dundee.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105

Further information can be obtained from: University of Dundee
Procurement Office, 3rd Floor, Tower Building, Nethergate
For the attention of: Lisa Campbell
DD1 4HN Dundee
UNITED KINGDOM
Telephone: +44 1382386811
Internet address: http://www.dundee.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Dundee
Procurement Office, 3rd Floor, Tower Building, Nethergate
For the attention of: Lisa Campbell
DD1 4HN Dundee
UNITED KINGDOM
Telephone: +44 1382386811
Internet address: http://www.dundee.ac.uk

Tenders or requests to participate must be sent to: University of Dundee
Procurement Office, 3rd Floor, Tower Building, Nethergate
Contact point(s): Procurement
For the attention of: Lisa Campbell
DD1 4HN Dundee
UNITED KINGDOM
Telephone: +44 1382386811
Internet address: http://www.dundee.ac.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DS300 Fitness Equipment and Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: University of Dundee.
NUTS code UKM21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The supply, installation and maintenance of fitness equipment to the University of Dundee’s Institute of Sport and Exercise.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252042
II.1.6)Common procurement vocabulary (CPV)

37440000, 37442500, 51121000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See Invitation to Tender.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Fitness Equipment and Maintenance – Purchase

1)Short description
Outright Purchase of Equipment
2)Common procurement vocabulary (CPV)

37440000, 37442500, 51121000

3)Quantity or scope
May be all or partial
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Fitness Equipment and Maintenance – Lease
1)Short description
Lease of Fitness Equipment
2)Common procurement vocabulary (CPV)

37440000, 37442500, 51121000

3)Quantity or scope
May be all or partial
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Sale or Trade-In of Fitness Equipment
1)Short description
Surplus fitness equipment that the University is prepared to sell or trade-in
2)Common procurement vocabulary (CPV)

37440000, 37442500

3)Quantity or scope
All or partial
4)Indication about different date for duration of contract or starting/completion
Duration in months: 3 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Invitation to Tender Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
See Invitation to Tender Document
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender Document
Minimum level(s) of standards possibly required: In accordance with the University’s Financial Vetting procedures, Tenderers may be required to submit, on request, financial information and/or Bank References relating to their company. Any company failing to provide this information may exclude them from any further consideration.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender Document
Minimum level(s) of standards possibly required:
In order to assist with the University’s evaluation of Technical and/or Professional ability, Tenderers may be required to submit, on request, evidence in the form of one or more of the means detailed in EC Directive 2004/18/EC, Chapter VII, Article 48, items a to j. Any company failing to provide this information may exclude them from any further consideration.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DS300
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
4.3.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 28.6.2013
IV.3.8)Conditions for opening of tenders
Date: 4.3.2013 – 13:00
Place:

University of Dundee Procurement Office

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 3 Procurement Officers of the University of Dundee

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
See Invitation to Tender Document
(SC Ref:252042)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The University of Dundee
Procurement Office, 3rd Floor Tower Building, Nethergate,
DD1 4HN Dundee
UNITED KINGDOM
E-mail: l.y.campbell@dundee.ac.uk
Internet address: www.dundee.ac.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University shall incorporate a minimum of 10 calendar days standstill period between notification to Tenderers of the intention to award the contract and the final conclusion of the award of contract. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from (please refer to the address in Part 1.1 of the contract notice).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.1.2013

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