Tender for Fleet Telematics Tracking System

Tender forĀ Fleet Telematics Tracking System

Historic Scotland (Historic Environment Scotland from 1 October 2015) wish to lease a telematics tracking system for their vehicle fleet.

United Kingdom-Edinburgh: IT services: consulting, software development, Internet and support

2015/S 174-316853

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Historic Scotland
Longmore House, Salisbury Place
For the attention of: Ben Hopkin
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688791

Internet address(es):

General address of the contracting authority: http://www.historic-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Historic Scotland
Longmore House, Salisbury Place
For the attention of: Ben Hopkin
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688791
Internet address: http://www.historic-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Historic Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688600
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Tenders or requests to participate must be sent to: Historic Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688791
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: built heritage and tourism

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Natural Heritage

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fleet Telematics Tracking System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Historic Scotland (Historic Environment Scotland from 1 October 2015) wish to lease a telematics tracking system for their vehicle fleet, which would include the installation of equipment in individual vehicles to monitor fuel, carbon, specific routes taken, and other features. The system needs to have a facility to identify individual drivers within vehicles. All of the data gathered will be uploaded to a web-based software system with user access to allow the collation and analysis of the data into a range of reports. The system needs to operate and transmit data back to the web-based system across all of Scotland, including the mainland and islands. The current fleet consists of approximately 129 vehicles. The vehicles are a mixture of cars, vans, Landrovers and 4×4 pickups. These are based across 38 sites all over Scotland. There are a number of objectives which will be delivered by the project: Reduced staff time in using and managing the fleet; Better operational management of fleet; Better management information and reports, which will lead to more efficient and effective management of the fleet; Contribute to carbon reduction targets; Reduced risk, which will improve the safety of the fleet. Scottish Natural Heritage have also expressed an interest in joining this contract in 2017 and have been named as potential participants although this is without commitment at this stage.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=412195

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72110000, 72253000, 72260000, 72261000, 72416000, 50111100, 42961300, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As described here and in the Invitation to Tender.
Estimated value excluding VAT:
Range: between 200 000 and 240 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract may be extended for 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These are identified in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia or Group bidders must nominate a lead member on all matters relating to this procurement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Invitation to Tender documents set out relevant details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Invitation to Tender documents set out relevant details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Invitation to Tender documents set out relevant details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HES/C/3832
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 29.10.2015 – 15:00

Place:

PCS Postbox opening

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:412195).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.9.2015

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