Tender for Fully integrated Finance Solution

Tender for Fully integrated Finance Solution

Integrated Finance, P2P, Budgeting and Planning Solution.

United Kingdom-Edinburgh: Software package and information systems

2019/S 059-136617

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Link Group
2c New Mart Road
Edinburgh
EH14 1RL
United Kingdom
Contact person: Jane Ferri
Telephone: +44 3303030124
E-mail: jane.ferri@linkhaltd.co.uk
NUTS code: UK

Internet address(es):Main address: www.linkhousing.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/authority/authority_buyerprofile.aspx

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: Registered Social Landlord

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Integrated Finance, P2P, Budgeting and Planning Solution

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Link require a fully integrated Finance, P2P, Budgeting and Planning solution from a single provider and in one application.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48440000
72000000
48490000
48460000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Link House, Unit 2c New Mart Road, Edinburgh, EH14 1RL.

II.2.4)Description of the procurement:

The scope of this project comprises the following requirements:

— general ledger,

— purchase ledger,

— sales ledger and debt management,

— cashbook,

— fixed assets,

— budget, planning and forecasting,

— P2P,

— VAT,

— project accounting,

— self service,

— mobile working,

— flexible, user friendly reporting capability,

— workflow,

— task management and Forms,

— flexible, robust and simple functionality to integrate with other systems e.g. principally Aareon, SDM, iTrent, Northgate, Carista.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 66
This contract is subject to renewal: yes
Description of renewals:

One renewal of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1) Please provide your yearly turnover in the business area covered by the contract and ensure you provide 3 financial years of information;

2) You must self-certify that you have or will obtain before the contract commences the minimum insurance levels (which are required for each and every claim and not as an aggregate) detailed below:

— Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP,

— Public Liability Insurance = 5 000 000 GBP,

— Professional Indemnity Insurance = 5 000 000 GBP,

— Product Liability Insurance = 5 000 000 GBP;

3) The minimum level of economic and financial standing and/or the minimum financial threshold will be assessed by Link by performing a Dunn and Bradstreet credit check, an “Overall Business Risk” of “Moderate”, “Low Moderate”, or “Low” will be classed as a pass; a score of “Moderate-High” or “High” will be classed as a fail.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1) You must provide a minimum of 3 examples of relevant contracts over the last 5 years which are similar in scale, scope and delivery to the requirements that Link is requesting.This is a Pass/Fail Requirement;

2) If your proposed solution is either Hosted or SaaS, then it must be delivered from data centres (Primary and Backup) that are located in the EEA.

Note: This is a Pass/Fail Requirement;

3) That the solution can be seamlessly integrated with Office 365 and Link’s other core business systems through a published set of restful web-based APIs.

Note: This is a Pass/Fail Requirement;

4) The solution must be accessible from any location and on any device type without the need for any thin client solution to make the system perform.

Note: This is a Pass/Fail Requirement;

5) The solution must be fully integrated and from a single provider. This is a Pass/Fail Requirement.

Minimum level(s) of standards possibly required:

All requirements stated above are pass/fail requirements.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Your organisation must be ISO9001:2015 certified or have an equivalent quality management system

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 025-055474

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/04/2019
Local time: 12:00
Place:

Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Bidders proposing to subcontract all or part of the requirements must provide full details of what and name of the sub-contractors.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=574730

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

https://www2.gov.scot/Topics/Government/Procurement/policy/ProcurementReform/ProcReformAct/statutoryguidance

A summary of the expected community benefits has been provided as follows:

Contractors must detail any packages of support that you could offer to community and third sector organisations throughout the life of the contract. This should include the detail, volume and value of the benefit you can offer.

Contractors will be expected to demonstrate their commitment to Fair working practices See:

https://www.gov.scot/binaries/content/documents/govscot/publications/guidance/2015/10/statutory-guidance-selection-tenderers-award-contracts-addressing-fair-work-practices/documents/00486741-pdf/00486741-pdf/govscot%3Adocument

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=576716

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:576716).

VI.4)Procedures for review

VI.4.1)Review body

Link Group
2c New Mart Road
Edinburgh
EH14 1RL
United Kingdom
Telephone: +44 3303030124Internet address: www.linkhousing.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2019

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