Tender for Fully Managed Occupational Health Service

Tender for Fully Managed Occupational Health Service

The contract will cover the provision of a fully managed Occupational Health Service which includes without limitation the following: Pre-employment health screening.

United Kingdom-Wakefield: Company health services

2016/S 238-433554

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the City of Wakefield
Town Hall, Wood Street
Wakefield
WF1 2HQ
United Kingdom
Contact person: Karen Towers
Telephone: +44 1924306780
E-mail: ktowers@wakefield.gov.uk
NUTS code: UKE

Internet address(es):Main address: http://www.wakefield.gov.uk/?home=true

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fully Managed Occupational Health Service.

Reference number: DN200294

II.1.2)Main CPV code

85147000

II.1.3)Type of contract

Services

II.1.4)Short description:

This OJEU contract notice is giving notice of the procurement of a public contract and framework agreement.

The Contracting Authority intends to use the open procedure of the Public Contracts Regulations 2006 (as amended) to procure both a public contract (‘the Contract’) and a framework agreement (‘the Framework Agreement’)

The contract

The Contracting Authority intends to procure the Contract for its own benefit and for others to whom it has an obligation to provide the Services. The contract will cover the provision of a fully managed Occupational Health Service (‘Services’) which includes without limitation the following: Pre-employment health screening; Occupational health surveillance medical screening; Management referral, interview and/or examination; Counselling services; Information and advice services; This list is not exhaustive.

see II.2.4.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE4
NUTS code: UKE
Main site or place of performance:

The Contract with Wakefield Council will be undertaken within the district of Wakefield. This may be different for other public sector origination that may chose to call off from this framework.

II.2.4)Description of the procurement:

The framework agreement

In addition, the Contracting Authority is keen to make the benefits of the Services delivered under the Contract available to publicly funded schools and other neighbouring public bodies. The Contracting Authority is also therefore seeking to procure a separate framework agreement (‘the Framework Agreement’) for the Services and services substantially similar to the Services.

The Contracting Authority will be acting as a central purchasing body through which the following contracting authorities and organisations in the Yorkshire and Humber Region may choose, but shall not be obliged, to procure the Services using the Framework Agreement:

(1) the other local authorities and publicly funded bodies that are identified in Annex A of this contract notice (‘the Participating Bodies’); and

(2) all publicly funded schools (including academies incorporated pursuant to the Academies Act 2010) and other educational establishments (including further education and adult education providers) within the geographical areas of the Contracting Authority and the Participating Bodies;

(3) police authorities, fire authorities, fire and rescue authorities, coastguard emergency services; NHS bodies, ambulance services, registered charities and registered social landlords within the geographical areas of the Contracting Authority and the Participating Bodies;

(4) any association of or formed by the Contracting Authority and/or one or more of the aforementioned contracting authorities and any corporation established, or a group of individuals, or group of individuals appointed to act together, for the specific purpose of meeting the needs in general interest, not having an industrial or commercial character, and financed wholly or mainly by the Contracting Authority and/or one or more of the aforementioned contract authorities or more than half of the board of directors or members of which, or, in the case of a group of individuals, are appointed by the Contracting Authority and/or one or more of the aforementioned contracting authorities.

Accordingly it is the intention that all these contracting authorities and organisations should be able to rely on this procurement to purchase such services without the need for any further procurement process. Also, for the avoidance of doubt, whereas the Contracting Authority currently provides some of the Services (OH advisor service) to local schools as part of its own arrangements, it is intended that this will in future be carried via the Framework Agreement,.

Full details of the exact services constituting the Services will appear in the tender documentation, as will

details of the mechanisms to be used by the Participating Bodies and other organisations to place orders for the Services (‘call-off contracts’) under the Framework Agreement.

The duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to four years but will be governed by the precise subject matter of the call-off contract concerned. The form of the call-off contract will be agreed during the current procurement process and set out in the final Framework Agreement, subject to the right to make specific amendments in respect of an individual call-off.

No guarantee or warranty is given as to the nature or volume, if any, of the Services or the number of call-offs, if any, under the Framework Agreement.

It should also be noted that in addition to any change in the structure or identity of the Contracting Authority and/ or the Participating Bodies and/or contract authorities in the event of re-structuring within local government or other contracting authorities, this procurement and/or the Contract and any Framework Agreement awarded will pass to successor authorities to the Contracting Authority and the Participating Authorities and the contracting authorities as relevant and appropriate.

Contract commencement is anticipated around 1.5.2017.

(see II.2.14).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority reserves the right to award–

— only the Contract and not any Framework Agreement;

— the Framework Agreement alone;

— neither the Contract nor the Framework Agreement.

Although envisaged that the Contract and Framework Agreement will start on the same date, the Contracting Authority reserves the right the Contract and any Framework Agreement to commence on different dates.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the ITT documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/01/2017
Local time: 13:00
Place:

See VI.3 — Additional Information.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Refer IV.2.7 — Representatives of legal and governance, any Member of the Council who so wishes may be present at the opening. Internal Audit also has the right to attend any tender opening. Where external agencies contribute to the overall funding of a project, representatives of the agency may also attend at the opening of tenders and be allowed to make note of the tenders and receive a copy of the subsequent written report on the tenders received, provided that such persons agree to observe commercial confidentiality and be bound by the confidentiality requirements of the Local Government Act 1972, as amended.

.

The tender documents are available from the YORtender website www.yortender.co.uk with reference DN200294. For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the YORtender helpdesk on 01670 597136 or email yorkshiresupport@due-north.com.

The successful supplier may be required to participate in the achievement of community wellbeing and positive outcomes for its customers as well as promotion and achievement of social and economic growth and environmental and sustainability policy objectives where this is required by the Contracting Authority in the contract documentation.

Annex A

Address of the other contracting authority on behalf of which the contracting authority is purchasing

.

Doncaster Metropolitan Borough Council

Civic Office, Waterdale

Doncaster DN1 3BU

United Kingdom (UK)

.

East Riding of Yorkshire Council

County Hall

Beverley, East Riding of Yorkshire HU17 9BA

United Kingdom (UK)

.

Hambleton District Council

Civic Centre, Stone Cross

Northallerton, North Yorkshire DL6 2UU

United Kingdom (UK)

.

Harrogate Borough Council

Crescent Gardens

Harrogate, North Yorkshire HG1 2SG

United Kingdom (UK)

.

Hull City Council

Guildhall

Hull HU1 2AA

United Kingdom (UK)

.

Kirklees Metropolitan Council

2nd Floor Civic Centre 3, Market Street

Huddersfield HD1 2YZ

United Kingdom (UK)

.

Leeds City Council

Civic Hall

Leeds LS1 1UR

United Kingdom (UK)

.

North East Lincolnshire Council

Municipal Offices, Hall Square

Grimsby, North East Lincolnshire DN31 1HU

United Kingdom (UK)

.

North Lincolnshire Council

Civic Centre, Ashby Road

Scunthorpe DN16 1AB

United Kingdom (UK)

.

North Yorkshire County Council

County Hall

Northallerton, North Yorkshire DL7 8AD

United Kingdom (UK)

.

Richmondshire District Council

Mercury House, Station Road

Richmond, North Yorkshire DL10 4JX

United Kingdom (UK)

.

Rotherham Metropolitan Council

Customer Service Centre, Riverside House, Main Street

Rotherham S60 1AE

United Kingdom (UK)

.

Ryedale District Council

Ryedale House

Malton, North Yorkshire YO17 7HH

United Kingdom (UK)

.

Scarborough Borough Council

Hall, St Nicholas Street

Scarborough, North Yorkshire YO11 2HG

United Kingdom (UK)

.

Selby District Council

Civic Centre, Doncaster Road

Selby, North Yorkshire YO8 9FT

United Kingdom (UK)

.

Sheffield City Council

Hall, Pinstone Street

Sheffield S1 2HH

United Kingdom (UK)

.

City of York Council

West Offices, Station Rise

York YO1 6GA

United Kingdom (UK)

.

Wakefield and District Housing Limited (Company

Number 4948519)

Merefield House, Whistler Drive

Castleford WF10 5HX

United Kingdom (UK)

.

West Yorkshire Joint Services (WYJS)

PO Box 5, Nepshaw Lane South

Morley LS27 0QP

United Kingdom (UK)

.

Barnsley Metropolitan Borough Council

Civic Hall, Eldon Street

Barnsley S70 2JL

United Kingdom (UK)

.

City of Bradford Metropolitan Borough Council

City Hall

Bradford BD1 1HY

United Kingdom (UK)

.

Calderdale Council

Horton House, Horton Street

Halifax HX1 1PU

United Kingdom (UK)

.

Craven District Council

1 Belle Vue Square, Broughton Road

Skipton, North Yorkshire BD23 1FJ

United Kingdom (UK)

.

Link to funded schools: https://www.gov.uk/government/publications/schools-in-england

VI.4)Procedures for review

VI.4.1)Review body

The Council of the City of Wakefield
Corporate Procurement Unit
Wakefield
WF1 2EB
United Kingdom
Telephone: +44 1924306781
E-mail: procurement@wakefield.gov.uk

VI.4.2)Body responsible for mediation procedures

The Council of the City of Wakefield
Corporate Procurement Unit
Wakefield
WF1 2EB
United Kingdom
Telephone: +44 1924306781
E-mail: procurement@wakefield.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Council of the City of Wakefield
Corporate Procurement Team Wakefield One Burton Street Wakefield WF1 2EB United Kingdom
Wakefield
WF1 2EB
United Kingdom
Telephone: +44 1924306781

VI.5)Date of dispatch of this notice:

06/12/2016

 

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