Tender for Furniture and Equipment

Tender for Furniture and Equipment

The successful tenderer will be required to provide Furniture and Equipment for the new North Somerset Enterprise and Technology College.

United Kingdom-Weston-super-Mare: School furniture

2015/S 202-365988

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Weston College
Knightstone Road
Contact point(s): The Litmus Partnership Ltd
BS23 2AL Weston-super-Mare
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.weston.ac.uk

Electronic access to information: http://www.litmuspartnership.co.uk/project/weston_college

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Somerset Enterprise and Technology College
South West Skills Campus, Locking Road
BS22 8NL Weston-super-Mare
UNITED KINGDOM

Bristol Futures Academy
East Central Bristol
Bristol
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Weston College — Tender for Furniture and Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North Somerset Enterprise & Technology College.
Weston-Super-Mare.
Bristol Futures Academy.
Bristol.
UNITED KINGDOM.
NUTS code UKK11,UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide Furniture and Equipment for the new North Somerset Enterprise and Technology College (NSETC) and Bristol Futures Academy, part of Inspirational Futures Trust, sponsored by Weston College Multi Academy Trust.

II.1.6)Common procurement vocabulary (CPV)

39160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In March 2015 Weston College was named as the top Further Education establishment in the country in national awards presented in London.
Weston College has recently been graded as ‘Outstanding’ by Ofsted, which means it is officially one of the highest performing colleges in the country, it shall ensure the new NSETC building and Bristol Futures Academy provide state-of-the-art facilities to help raise education standards in the region. Already 98 % of 19+ fulltime learners think ‘the college is a great place to study and learn’.
Due to the nature of the College Building Programme, the arrangements need to be integrated, enabling the College to continue to undertake its core business of ‘creating brighter futures’ to secure a positive outcome for all students.
The successful tenderer shall be appointed by 1.4.2016 for completion of the project by early July 2016. The exact date for completion may vary slightly, due to the nature of building and IT installation deadlines, however the appointed tenderer is required to guarantee to meet the final dates agreed as part of the overall building project plan.
The contract being tendered is for the provision of Furniture and Equipment to be delivered, built and installed into its final classroom and/or office location. The value of the contract is in the region of 600 000 GBP.
It should be borne in mind that all Furniture & Equipment fitted will be under warranty, covered and maintained by the installing contractor for a period of 10 years. A period of ‘snagging’ should be built into proposals and the college shall agree a ‘sign off’ process with the successful tenderer.
The contract is fixed price and any variations to the contract that are requested by the Client should be invoiced pro-rata at the agreed rate and should be calculated on a unit price per item basis.
At the bid presentation stage of procurement shortlisted bidders shall be required to bring exact samples of all Furniture & Equipment to present to the assessing panel for approval.
Tenderers will be required to ensure that within the proposal they have allowed for adequate transportation and contract supervision for the receipt, build and installation of all items ordered. The cost of the extended 10 year warranty shall similarly be transparent.
Contractor ‘Added Value’ in terms of for example ‘work experience’ or ‘sponsoring awards’ shall be considered as part of the process to select the successful partner to fulfil this contract.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Grounds for mandatory and discretionary exclusion — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 5 000 000 GBP (five million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Tenderers are required to self-certify whether they already have, or can commit to obtain, prior to the commencement of the contract, the minimum levels of insurance cover of:
Employers Liability Cover — 5 000 000 GBP (five million pounds sterling)
Public Liability Cover — 5 000 000 GBP (five million pounds sterling)
Professional Indemnity Cover — 1 000 000 GBP (one million pounds sterling)
Product Liability Cover — 1 000 000 GBP (one million pounds sterling)
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored as per the stated criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/weston_college

The closing date for receipt of the Pre-Qualification Questionnaire is 18.11.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2015

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