Tender for goods and services used within clinical trials

Tender for goods and services used within clinical trials

RCUK Shared Service Center Ltd.

UK-Swindon: Research laboratory services

2013/S 014-019179

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

RCUK Shared Service Center Ltd
North Star House, North Star Avenue
For the attention of: Allyson Hughes
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867375
E-mail: allyson.hughes@ssc.rcuk.ac.uk

Internet address(es):

General address of the contracting authority: www.ssc.rcuk.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Scientific Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

RCUK-Shared Services Center Ltd
Polaris House, North Star Avenue
SN2 1ET Swindon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Goods and Service used within the conducting of Clinical Trials
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 70 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
RCUK SSC Ltd as the Contracting Authority is putting in place a Framework Agreement for Clinical Research Goods & Services for use by or on behalf of UK bodies.
These bodies include but are not limited to The Science and Technology Facilities Council, The Medical Research Council, The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Natural Environment Research Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The RCUK Shared Services Centre Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Voluntary Sector Charities, and/or other private organisations acting as managing agents or procuring on behalf of these UK bodies. (see section VI.3, Additional Information).
The Medical Research Council is seeking bodies to provide supplies for the management of clinical trials for medical research
This work will be splits into a number of lots to cover the various aspects of the work.
Within the duration of this framework agreement and during any mini competitions undertaken against this framework, RCUK SSC Ltd may wish to introduce a management charge on suppliers, either at the mini competition stage or within the supplier performance review process. All bidders submitting a bid will be confirming their acceptance of and agreement to its incorporation at the appropriate time
II.1.6)Common procurement vocabulary (CPV)

73111000, 33600000, 73300000, 73120000, 33690000, 73000000, 73100000, 63120000, 60000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
For the provision of goods and services to be used within the conducting of clinical trials. These trials are to be conducted over a umber of years and throughout the world.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Clinical Research Organisation

1)Short description
The provision of services to design and manage clinical research trials and programs
2)Common procurement vocabulary (CPV)

73000000, 73100000, 73300000

3)Quantity or scope
The design and managment of trials including the recruitment of participants and all processes around the conducting of the trial within the agreed framework procedure and the capture of and recording of results from the trial.
Estimated value excluding VAT:
Range: between 1 000 000 and 40 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Packaging of Clinical trial materials
1)Short description
The packaging and re-packaging of goods to ensure that a clinical trial can be conducted in accordance with the designed protocols
2)Common procurement vocabulary (CPV)

73100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 500 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Distribution of goods for Clinical trials
1)Short description
The collection and delivery of goods to discrete locations globally at the required time in a manner to support clinical trials
2)Common procurement vocabulary (CPV)

63120000, 60000000

3)Quantity or scope
Time critical delivery services of goods including pharmaceuticals
Estimated value excluding VAT:
Range: between 250 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply of Pharmaceutical Products for use within Clinical Trials
1)Short description
Supply of Pharmaceutical Products and other medical consumables (including placebo products) for use within Clinical Trials
2)Common procurement vocabulary (CPV)

33690000, 33600000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 150 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documentation
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint & severable liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Details of whether your organisation’s directors or
anyone in an equivalent position eg. any other senior
managers “who have powers of representation,
decision or control” have any convictions relating to
any of the offences listed under Regulations 23(1) of
the Public Contracts Regulations 2006. If so, each
conviction with full details should be listed.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Within documentation
Minimum level(s) of standards possibly required: Within documentation
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documentation
Minimum level(s) of standards possibly required:
See tender documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RE130002
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 185-303982 of 21.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.3.2013 – 10:00
Place:

Swindon

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
RCUK SSC Ltd as the Contracting Authority is putting in place a Framework Agreement for Clinical Research Goods & Services for use by the following bodies summarised in II.1.5 above (and any future successors to these organisations).
Detailed on the RCUK Shared Services Centre Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may use any appropriately advertised Contract let by the RCUK Shared Services Centre Ltd. The full list can be accessed from the following link :
http://www.ssc.rcuk.ac.uk/procure/contracts/Pages/default.aspx
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

RCUK Shared Services Centre Ltd,
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: michael.horgan@ssc.rcuk.ac.uk
Telephone: +44 1793867786

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: RCUK SSC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.1.2013

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