Tender for Government Decontamination Service Framework

Tender for Government Decontamination Service Framework

This invitation to tender relates to the Authority’s procurement for a Government Decontamination Service framework to provide contingency decontamination and related services in the areas of chemical, biological, radiological and nuclear contamination.

United Kingdom-London: Environmental services

2015/S 163-298711

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department For Environment, Food and Rural Affairs (Defra)
Area 4A, Nobel House, 17 Smith Square
Contact point(s): https://defra.bravosolution.co.uk/web/login.html
For the attention of: Barham Ian
SW1P 3JR London
UNITED KINGDOM
Telephone: +44 2072384676
E-mail: ian.barham@defra.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.defra.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment
Other: food and rural affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Central and Devolved Administration Departments Agencies and Public Bodies
for use by the following organisations and any future successors to these organisations
https://www.gov.uk/government/organisations

Scottish Devolved Administration Government Bodies
for use by the following organisations and any future successors to these organisations
http://www.gov.scot/About/People/Directorates

Northern Ireland Devolved Administration Departments
for use by the following organisations and any future successors to these organisations
http://www.northernireland.gov.uk/

Welsh Government and Its Sponsored Bodies
for use by the following organisations and any future successors to these organisations
http://gov.wales/about/organisationexplained/?lang=en

United Kingdom Local Authorities
for use by the following organisations and any future successors to these organisations
http://local.direct.gov.uk/Data/

Police Forces in the United Kingdom
for use by the following organisations and any future successors to these organisations
http://www.police.uk/forces/

United Kingdom Fire and Rescue Services
for use by the following organisations and any future successors to these organisations
http://www.cfoa.org.uk/12072

English Ambulance Services
for use by the following organisations and any future successors to these organisations
http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Scottish Ambulance Services
for use by the following organisations and any future successors to these organisations
http://www.scottishambulance.com/

Welsh Ambulance Services
for use by the following organisations and any future successors to these organisations
http://www.ambulance.wales.nhs.uk/

Northern Ireland Ambulance Services
for use by the following organisations and any future successors to these organisations
http://www.nias.hscni.net/

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for Government Decontamination Service (GDS) Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom and its territories abroad.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

This invitation to tender (ITT) relates to the Authority’s procurement for a Government Decontamination Service framework to provide contingency decontamination and related services in the areas of chemical, biological, radiological and nuclear contamination. The service will include the supply, transport, deployment and implementation of the decontamination and/or related service(s) for use by the Contracting Authority in a CBRN or major Hazmat incident. The Provider is expected to provide all necessary equipment required to deliver this service and could include (but is not limited to) raw materials, consumables, protective equipment, detection/monitoring equipment, power generators/fuel, heavy plant and transportation. The Authority intends appointing Providers onto a multi-supplier framework that will be available for use by the Authority and other Central and Devolved Administration Departments, Agencies and Public Bodies, UK Local Authorities, UK Police Forces, UK Fire and Rescue Services, UK Ambulance Service. This tender is divided into 8 Lots. The Contracting Authority considers that the contract may be suitable for economic operators that are small and medium enterprises (SMEs). For the avoidance of doubt the Contracting Authority points out that no weight will be attached to whether or not the operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender. For further details on the scope, please refer to the invitation to tender, a copy of which can be obtained from the Defra e-tendering service.

II.1.6)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Chemical Sampling and Monitoring

1)Short description

Framework providers shall deliver pre-decontamination characterisation to establish and confirm the nature and extent of chemical contamination and/or post-decontamination sampling and monitoring to confirm the effectiveness of the clean-up.
Sampling shall cover the development of a new or use of an agreed sampling plan using appropriate statistical and modelling software.

2)Common procurement vocabulary (CPV)

90700000, 45120000, 90710000, 71900000, 90720000, 90510000, 90520000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 2 Lot title: Chemical Decontamination

1)Short description

Framework providers shall be capable and competent to deliver the activity required to render the scene of a chemical agent release suitable for handover to the Contracting Authority. Chemical contamination may include toxic industrial chemicals such as industrial gases, organophosphate pesticides, herbicides, and chemical warfare agents which include nerve, blood and blister agents.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 3 Lot title: Chemical Waste Management and Disposal

1)Short description

Framework providers shall be capable and competent and shall develop a waste strategy and shall collect, temporarily store (where appropriate), treat, identify suitable disposal options (for example, landfill or high temperature incineration). Framework providers shall also prepare the waste, transport and facilitate final disposal of the various waste streams in accordance with regulations and where appropriate, guidance from regulators. The priority of time versus cost will be driven by the nature of the incident and be determined by the Contracting Authority.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 4 Lot title: Biological Sampling

1)Short description

Framework providers shall be capable and competent to deliver verification/characterisation sampling to establish and confirm the nature and extent of biological contamination; and/or post-decontamination (clearance) sampling to confirm the effectiveness of the clean-up.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 5 Lot title: Biological Decontamination

1)Short description

Framework providers shall be capable and competent to deliver decontamination activity which can effectively render the scene of a biological agent release suitable for return to the Contracting Authority.
Biological material may include pathogenic bacteria and/or spores and/or biological toxins such as ricin.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 6 Lot title: Biological Waste Management and Disposal

1)Short description

Framework providers shall be capable and competent to collect, treat, identify suitable disposal options, transport and facilitate final disposal in accordance with regulations and where appropriate, guidance from regulators.
Biological material may include pathogenic bacteria and/or spores and/or biological toxins such as ricin.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 7 Lot title: Radiological/Nuclear Characterisation, Decontamination and Waste Management

1)Short description

Framework providers shall be capable and competent to deliver pre-decontamination characterisation to establish and confirm the nature and extent of radiological/nuclear contamination; and/or post-decontamination sampling and monitoring to confirm the effectiveness of the clean-up.

2)Common procurement vocabulary (CPV)

90700000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 8 Lot title: National Arrangements for Incidents Involving Radiation (NAIR)

1)Short description

Framework providers must be capable and competent to characterise, recover, transport, store and dispose of radiological material. This includes out-of-hours, urgent access to recovery services should temporary, safe, secure storage not be available.

2)Common procurement vocabulary (CPV)

90700000, 71900000, 90510000, 90711000, 90520000, 45112000, 71730000, 90712000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The details will be provided in the Invitation to Tender which is available from the Defra e-Tendering service.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, members may be required to form a legal entity which will enter into the contract. This is without prejudice to the Contract Authority’s right to require consortium members to assume joint and several liability for performance of the contract or to to select from amongst themselves a lead Contractor acceptable to the Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s conditions of contract will apply to this framework.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to express interest in this tender:
1. Register your company on the e-Sourcing portal (this is only required once):

— Browse to the e-Sourcing portal: https://defra.bravosolution.co.uk and click the link to ‘Register’,

— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3.
Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenders will be assessed in accordance with Chapter 2 Section 5 of the Public Contracts Regulations 2015 (implementing Title 2 Chapter III of Directive 2014/24/EU) on the basis of information provided in response to the invitation to tender.
Completed responses to the Invitation to Tender must be returned via the Defra e-Tendering service (further details of which are available at Section III.2.1) of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4) of this OJEU Notice.
Minimum level(s) of standards possibly required: 1. Financial statements or other information to demonstrate that the tenderer has the requisite financial capacity to provide the service. Tenderers will be required to demonstrate a minimum turnover in each of the last 2 consecutive financial years of 300 000 GBP or equivalent in the reporting currency or equivalent proof of financial standing. In the case of a consortium bid, the combined annual turnover of the Tenderer and the Relevant Companies in each of the last 2 consecutive financial years must be no less than that specified in the paragraph above and the minimum annual turnover of at least 1 of the parties must be no less than 300 000 GBP or equivalent financial performance in reporting currency or equivalent proof of financial standing.
2. Tenderers will be required, at the commencement date of the Contract, to have adequate level of relevant insurance cover in respect of all risks arising out of the Contractor’s performance of its obligations under the Contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT ) which is available only athttps://defra.bravosolution.co.uk

Tenderers are required in delivering the Contract to comply with the Authority’s policies, strategies and standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

21838

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.10.2015 – 12:01

Place: Defra Network Procurement

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Economic operators are referred to the Public Contracts Regulations 2015 and in particular Regulations 92 and 93 which are set out as follows:
92 — General time limits for starting proceedings:
(1) This regulation limits the time within which proceedings may be started where the proceedings do not seek a declaration of ineffectiveness.

(2) Subject to Paragraphs (3) to (5), such proceedings must be started within 30 days beginning with the date when the economic operator 1st knew or ought to have known that grounds for starting the proceedings had arisen.

(3) Paragraph (2) does not require proceedings to be started before the end of any of the following periods:
(a) where the proceedings relate to a decision which is sent to the economic operator by facsimile or electronic means, 10 days beginning with:
(i) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision,
(ii) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(b) where the proceedings relate to a decision which is sent to the economic operator by other means, whichever of the following periods ends first:
(i) 15 days beginning with the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision,
(ii) 10 days beginning with:
(aa) the day after the date on which the decision is received, if the decision is accompanied by a summary of the reasons for the decision, or
(bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(c) where Sub-Paragraphs (a) and (b) do not apply but the decision is published, 10 days beginning with the day on which the decision is published,
(4) Subject to Paragraph (5), the Court may extend the time limits imposed by this regulation (but not any of the limits imposed by Regulation 93) where the Court considers that there is a good reason for doing so,

(5) The Court must not exercise its power under Paragraph (4) so as to permit proceedings to be started more than 3 months after the date when the economic operator 1st knew or ought to have known that grounds for starting the proceedings had arisen,

(6) For the purposes of this regulation, proceedings are to be regarded as started when the claim form is issued.
93 — Special time limits for seeking a declaration of ineffectiveness:
(1) This regulation limits the time within which proceedings may be started where the proceedings seek a declaration of ineffectiveness,
(2) Such proceedings must be started:
(a) where Paragraph (3) or (5) applies within 30 days beginning with the relevant date mentioned in that paragraph;
(b) in any event within 6 months beginning with the day after the date on which the Contract was entered into,
(3) This paragraph applies where a relevant contract award notice has been published in the Official Journal, in which case the relevant date is the day after the date on which the notice was published,
(4) For that purpose, a contract award notice is relevant if, and only if:
(a) the contract was awarded without prior publication of a contract notice; and
(b) the contract award notice includes justification of the decision of the Contracting Authority to award the contract without prior publication of a contract notice,
(5) This paragraph applies where the Contracting Authority has informed the economic operator of:
(a) the conclusion of the contract and
(b) a summary of the relevant reasons, in which case the relevant date is the day after the date on which the economic operator was informed of the conclusion or, if later, was informed of a summary of the relevant reasons,
(6) In Paragraph (5), ‘the relevant reasons’ means the reasons which the economic operator would have been entitled to receive in response to a request under Regulation 55(2).
(7) For the purposes of this regulation, proceedings are to be regarded as started when the claim form is issued.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.8.2015

Enjoyed this post? Share it!