Tender for Grant Administration Services

Tender for Grant Administration Services

Power to Change is seeking to appoint an experienced service provider to undertake programme delivery and grants administration services.

United Kingdom-London: Business and management consultancy and related services

2019/S 140-345138

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Power to Change Trustee as Trustee of the Power to Change Trust
The Clarence Centre, 6 St George’s Circus
London
SE1 6FE
United Kingdom
Telephone: +44 2038577270
E-mail: workwithus@powertochange.org.uk
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.powertochange.org.uk/about-us/work-with-us/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.powertochange.org.uk/about-us/work-with-us/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Charitable Trust

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grant Administration Services

Reference number: PTC/2019/FO/01

II.1.2)Main CPV code

79400000

II.1.3)Type of contract

Services

II.1.4)Short description:

Power to Change is seeking to appoint an experienced service provider to undertake programme delivery and grants administration services for its funding and support programmes for the period April 2020 to December 2022. The appointed service provider will provide programme delivery and administration services associated with the full grant management cycle for projects funded via its Community Business Fund (its largest grants programme) as well as a range of grant administration services for its other funding and support programmes as set out in this ITT.

The contract will be for a period of 2 years and 9 months (33 months), with an option to extend for periods up to a further 15 months, subject to satisfactory performance and at Power to Change’s sole discretion.

II.1.5)Estimated total value

Value excluding VAT: 1 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England.

II.2.4)Description of the procurement:

Grant Administration Services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Demonstrate your understanding of the vision of power to change / Weighting: 10
Quality criterion – Name: Demonstrate your approach to provision of the contract services and how you will meet the contract objectives / Weighting: 20
Quality criterion – Name: Demonstrate your expertise and relevant experience in the management of similar grant programmes or workstreams. / Weighting: 20
Quality criterion – Name: Demonstrate your approach to quality assurance and risk management / Weighting: 15
Quality criterion – Name: Demonstrate how you would expect to manage changes in demand and scope within any of the programmes / Weighting: 15
Quality criterion – Name: Details of your approach to contract management and the proposed delivery team for this contract / Weighting: 20
Price – Weighting: 20 %

II.2.6)Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: yes
Description of renewals:

The contract will be for a period of 2 years and 9 months (33 months), with an option to extend for periods up to a further 15 months, subject to satisfactory performance and at Power to Change’s sole discretion. Our requirements are contained in this ITT document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Power to change also reserves the right to vary the contract with the service provider to reflect changes in the focus and scale of its funding and support activities, and to award similar and additional services in relation to new programmes as and when identified between April 2020 and December 2022.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/09/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/09/2020

IV.2.7)Conditions for opening of tenders

Date: 23/09/2019
Local time: 09:00
Place:

Sheffield.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To register your interest in this notice and obtain the ITT and additional information please visit https://www.powertochange.org.uk/about-us/work-with-us/

(MT Ref:216705)

VI.4)Procedures for review

VI.4.1)Review body

Power to Change Trustee as Trustee of the Power to Change Trust
The Clarence Centre, 6 St George’s Circus
London
SE1 6FE
United Kingdom
Telephone: +44 1143122260Internet address: http://www.thepowertochange.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/07/2019

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