Tender for Graphic Design Products and Services

Tender for Graphic Design Products and Services

Midland Heart requires several graphic designers/creative marketing agencies to be part of a Framework to deliver a range of graphic design services over 3 Lots.

United Kingdom-Birmingham: Printed matter and related products

2017/S 239-496111

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Midland Heart Limited
20 Bath Row
Birmingham
B15 1LZ
United Kingdom
Contact person: Laura Bennett
E-mail: laura.bennett@midlandheart.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.midlandheart.org.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Graphic Design Products and Services

Reference number: MH434

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Midland Heart requires several graphic designers/creative marketing agencies to be part of a framework to deliver a range of graphic design services over 3 Lots.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

General Graphic Design

Lot No: Lot 1

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Midlands.

II.2.4)Description of the procurement:

Lot 1. General graphic design and print.

— General Leaflets – Scheme leaflets, newsletters.

— Press — Recruitment/awareness adverts.

— Stationery — Letterheads, information pack folders and internal leaflets, posters, pull ups, banners, signage.

— Publications — Reports, evaluation, financial statements, B2B documents and pitches, customer annual reports, up to 100 pages.

— General designs for web/social medias — jpegs, themes, web buttons.

— Concepts and themes — Occasional concepts/designs required for various projects.

— Stand alone elements — Support in creating items required for vehicle livery, promotional materials including branded clothing.

— Event specific — Invitations for email and print, event advertisements, banners and pull up banners.

— Templates — This may include word documents, Powerpoint documents, headers, footers etc.

— Illustrations — Creation of icons, Sketches, Pre-set themes and styles all or some of which may be adapted internally/externally to be developed in to animation to be used across our intranet and internet.

— Print — On occasion there will be a need to include print with some brochure/leaflet design jobs. These will be more bespoke items once or twice a year.

The above list is not exhaustive and it can be quite common for projects to require completely new elements. Formats can vary depending on project but artwork may be required in A4, A5, A6, A7, multiple page brochures, large posters etc.

The estimated Contract value for Lot 1 is approximately 58 000 GBP per annum.

The contract duration will be for a period of 3 years, with an option to extend for a further 2 years subject to satisfactory performance.

The estimated contract value for Lot 1 over the 5 year total duration is approximately 290 000 GBP.

A minimum of the top 5 scoring suppliers will be shortlisted to the ITT stage.

For Lot 1 Midland Heart will award the framework to a minimum of 1 suppliers and a maximum of 4 suppliers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 290 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/06/2018
End: 07/06/2021
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend in the Contract for a further 2 years subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Creative Communications Agency

Lot No: 2

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Midlands.

II.2.4)Description of the procurement:

Lot 2. Creative marketing agency.

— General Leaflets — Scheme leaflets, newsletters.

— Press — Recruitment/awareness adverts.

— Stationery — Letterheads, information pack folders and internal leaflets, posters, pull ups, banners, signage.

— Publications — Reports, evaluation, financial statements, B2B documents and pitches, customer annual reports, up to 100 pages.

— General designs for web/social medias — jpegs, themes, web buttons.

— Concepts and themes — Occasional concepts/designs required for various projects.

— Stand alone elements — Support in creating items required for vehicle livery, promotional materials including branded clothing.

— Event specific — Invitations for email and print, event advertisements, banner pull up banners.

— Templates — This may include word documents, Powerpoint documents, headers, footers etc.

— Creative Campaigns — Support in developing full campaigns to include concepts, artwork suites, occasional sourcing of print and account management. These can include developing new themes/styles for internal initiatives and full scale designs and concepts for exhibitions (e.g stands, promotional materials, stationery etc).

The above list is not exhaustive and it can be quite common for projects to require completely new elements. Formats can vary depending on project but artwork may be required in A4, A5, A6, A7, multiple page brochures, large posters etc.

The estimated Contract value for Lot 2 is approximately 52 000 GBP per annum.

The Contract duration will be for a period of 3 years, with an option to extend for a further 2 years subject to satisfactory performance.

The estimated Contract value for Lot 2 over the 5 year total duration is approximately 260 000 GBP.

A minimum of the top 5 scoring suppliers will be shortlisted to the ITT stage.

For Lot 2 Midland Heart will award the Framework to a minimum of 1 supplier and a maximum of 3 suppliers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 260 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/06/2018
End: 07/06/2021
This contract is subject to renewal: yes
Description of renewals:

The Contract has an option to extend for a further 2 years subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Digital Communication Agency.

Lot No: Lot 3

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Midlands.

II.2.4)Description of the procurement:

Lot 3 – Digital Communication Agency.

Campaigns — Support in developing full scale digital campaigns to include concepts, artwork suites to include full account management. There will be a focus on digital elements and could include amongst other things microsites, e-books, e-mail designs, QR codes, online campaigns. These can include developing new themes/styles for internal/external initiatives, microsites, infographics, interactive pdfs, editable word documents, ‘buttons’ for web animations for external internet and internal intranet. As Midland Hearts communications begin to have a heavier online presence we will expect our new digital communications agencies to be able to support us with email designs and perhaps facilitation and online publications such as ebooks.

The estimated Contract value for Lot 3 is approximately 12 000 GBP per annum.

The contract duration will be for a period of 3 years, with an option to extend for a further 2 years subject to satisfactory performance.

The estimated contract value for Lot 3 over the 5 year total duration is approximately 60 000 GBP.

A minimum of the top 5 scoring suppliers will be shortlisted to the ITT stage.

For Lot 3 Midland Heart will award the framework to a minimum of 1 supplier and a maximum of 3 suppliers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/06/2018
End: 07/06/2021
This contract is subject to renewal: yes
Description of renewals:

The contract has an option to extend for a further 2 years subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Financial standing is pass/fail criteria based upon the following:

Suppliers’ turnover must be at least 2 times greater than the annual value of this Lot/Lot(s) applied for. To be eligible for all 3 Lots the Supplier (as stand alone business unit, not a Group) must be able to demonstrate a minimum annual turnover equivalent to 244 000 GBP per annum.

If bidding for more than one Lot the turnover must equal the combined values of those Lots as identified below.

To be eligible for Lot 1 the supplier (as stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 116 000 GBP.

To be eligible for Lot 2 the supplier (as stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 104 000 GBP.

To be eligible for Lot 3 the supplier (as stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 24 000 GBP.

Minimum level(s) of standards possibly required:

Insurance is pass/fail criteria and Midland Heart will require the following levels:

— Product liability = 5 000 000 GBP.

— Public liability = 5 000 000 GBP.

— Employers liability = 5 000 000 GBP.

Employers liability Insurance will only be pass/fail criteria if you hire 5 or more employees.

If you do not currently have these insurance levels in place Midland Heart will accept a written statement, submitted on Bravo solutions with your current insurance certificates, stating if you are successful in this tender you will obtain the levels of insurance required for this Contract.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/01/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 06/07/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

December 2022.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
London
United Kingdom

VI.5)Date of dispatch of this notice:

07/12/2017

 

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