Tender for Grounds Maintenance Equipment Hire

Tender for Grounds Maintenance Equipment Hire

Specialist Grounds Maintenance Equipment Hire and Maintenance of Council Owned Equipment.

United Kingdom-Buxton: Grounds-maintenance equipment

2015/S 193-349987

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

High Peak Borough Council
Town Hall
Contact point(s): Procurement Unit
For the attention of: Lead Procurement Officer
SK17 6EL Buxton
UNITED KINGDOM
Telephone: +44 3451297777
E-mail: procurement@highpeak.gov.uk
Fax: +44 129827639

Internet address(es):

General address of the contracting authority: www.highpeak.gov.uk

Address of the buyer profile: www.highpeak.gov.uk

Electronic access to information: https://iewm.bravosolution.co.uk/web/login.html

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/web/login.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Specialist Grounds Maintenance Equipment Hire and Maintenance of Council Owned Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glossop, Buxton, New Mills, Chapel-en-le-Frith Derbyshire and Leek, Cheadle, Biddulph Staffordshire.
NUTS code UKF1,UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

High Peak Borough Council wish to invite tenders for the provision of Horticulture Specialist equipment which will be used for general amenity mowing and to facilitate the grounds maintenance operation for High Peak BC and Staffordshire Moorlands DC parks and open spaces. The maintenance of these are managed by High Peak Borough Council and comprise of large principal parks, large open spaces, recreation grounds, football pitches, highway verges, housing areas, cemeteries and closed cemeteries. The Contract is divided into 3 lots:
— Lot 1: Contract Hire with Maintenance,
— Lot 2: Maintenance of Council owned Standard Equipment, and
— Lot 3: Maintenance of Council owned Specialist Equipment.
Further details are included in the specification brief for this contract opportunity.

II.1.6)Common procurement vocabulary (CPV)

43325100, 16311000, 50530000, 16311100, 16160000, 16310000, 50110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be split into 3 lots for contract hire with maintenance. The initial term will be 46 months from 9.5.2016-1.3.2020. With the option for a further 2 individual 1 year extensions.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 9.5.2016. Completion 1.3.2020

Information about lots

Lot No: 1 Lot title: Contract Hire with Maintenance: Grounds Maintenance Equipment

1)Short description

Provision of Grounds maintenance equipment under Hire agreement with maintenance.

2)Common procurement vocabulary (CPV)

43325100, 16311000, 50530000, 16311100, 16160000, 16310000, 50110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 9.5.2016. Completion 2.3.2020

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 2 Lot title: Maintenance of Standard Council Owned Grounds Equipment

1)Short description

Annual Servicing and maintenance of Council owned existing equipment, standard items. Equipment located at various depots across High Peak and Staffordshire Moorlands.

2)Common procurement vocabulary (CPV)

43325100, 50530000, 50110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 9.5.2016. Completion 2.3.2020

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Lot No: 3 Lot title: Maintenance of Council Owned Specialist Grounds equipment

1)Short description

Annual Servicing and maintenance of specialist non-standard equipment.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance Bond or Company guarantee will be required equal to 10 % of the contract value.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements required by the client will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are invited to complete a tender application consistent with the ‘Open’ tender procedure under the EC Consolidated Public Procurement Directive. The ITT is available to access via the Council’s Electronic Tendering portal https://iewm.bravosolution.co.uk/web/login.html

Submissions must be returned in accordance with the conditions set out in the tender guidance notes. Evaluation criteria will be set out in the guidance notes and configured in the e-Tendering portal for this project 18874.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to 111.2.1.
Minimum level(s) of standards possibly required: Refer to 111.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to 111.2.1.
Minimum level(s) of standards possibly required:
Refer to 111.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Open procedure — no restriction applied for submissions of ITT applications.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC-1525

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 53 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.11.2015 – 12:00
Place: High Peak Borough Council
Town Hall
For the attention of: Lead Procurement Officer
SK17 6EL Buxton
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Lead Procurement Officer, Director or Delegated Authority to Head of Operations, Horticulture Service Manager, Horticulture Service Team Leader.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

As Above

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period at the point of information on the notification of intent to award of the contract is communicated to all participants.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Peak Borough Council
Town Hall
SK17 6EL Buxton
UNITED KINGDOM
E-mail: procurement@highpeak.gov.uk
Telephone: +44 3451297777
Internet address: www.highpeak.gov.uk
Fax: +44 129827639

VI.5)Date of dispatch of this notice:

1.10.2015

Enjoyed this post? Share it!