Tender for Healthcare Record Software

Tender for Healthcare Record Software

To provide the supporting expertise, products and services to assist the Partnership in delivering a ‘Dorset Care Record’.

United Kingdom-Dorchester: Software package and information systems

2015/S 207-376071

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
County Hall
For the attention of: Mrs Mary Coward
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: dptenders@dorsetcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dorsetforyou.com/

Address of the buyer profile: http://www.dorsetforyou.com/

Electronic access to information: Supplying the Southwest http://www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: http://www.supplyingthesouthwest.org.uk

Further information can be obtained from: Dorset County Council
County Hall
For the attention of: Mrs Mary Coward
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: dptenders@dorsetcc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dorset County Council
County Hall
For the attention of: Mrs Mary Coward
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: dptenders@dorsetcc.gov.uk

Tenders or requests to participate must be sent to: Dorset County Council
County Hall
For the attention of: Mrs Mary Coward
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: dptenders@dorsetcc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Borough of Poole
Civic Centre
BH15 2RU Poole
UNITED KINGDOM

Bournemouth Borough Council
Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM

NHS Dorset Clinical Commissioning Group
Vespasian House, Barrack Road
DT1 1TG Dorchester
UNITED KINGDOM

Dorset Health Care University NHS Foundation Trust
Sentinel House, Nuffield Industrial Estate, Nuffield Road
BH17 0RB Poole
UNITED KINGDOM

The Royal Bournemouth and Christchurch Hospitals NHS Foundation Trust
Castle Lane East
BH7 7DW Bournemouth
UNITED KINGDOM

Poole Hospital NHS Foundation Trust
Longfleet Road
BH15 2JB Poole
UNITED KINGDOM

Dorset County Hospital NHS Foundation Trust
Williams Avenue
DT1 2JY Dorchester
UNITED KINGDOM

South Western Ambulance Service NHS Foundation Trust
Abbey Court, Eagle Way
EX2 7HY Exeter
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Dorset Care Record.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: The Dorset Care Record Partnership requires a framework for longer than 4 years, as it believes that a long term contract will be required to enable recovery of investment costs and to allow for an appropriate return on investment as well as giving flexibility to the Dorset Care Record Partnership to develop the care record to realise its identified benefits.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Following from PIN notice 2015/S 056-097084 the Dorset Care Record Partnership is seeking tenders to establish a Framework Agreement with a suitable supplier to provide the supporting expertise, products and services to assist the Partnership in delivering a ‘Dorset Care Record’. The Council will award a single supplier to the framework.

Suppliers can express their interest in the project via the following e-procurement portal http://www.supplyingthesouthwest.org.uk All documentation relating to this process will be hosted on the above e-procurement portal. New users will be required to register onto the system and clear instructions are given and a contact point available within the portal to provide supplier help.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Following from PIN notice 2015/S 056-097084 the Dorset Care Record Partnership is seeking tenders to establish a Framework Agreement with a suitable supplier to provide the supporting expertise, products and services to assist the Partnership in delivering a ‘Dorset Care Record’. The Council will award a single supplier to the framework.

Suppliers can express their interest in the project via the following e-procurement portal http://www.supplyingthesouthwest.org.uk All documentation relating to this process will be hosted on the above e-procurement portal. New users will be required to register onto the system and clear instructions are given and a contact point available within the portal to provide supplier help.

The Dorset Care Record is a joint project supported by all of the 9 key partners in the County: National Health Service (NHS) Dorset Clinical Commissioning Group (DCCG); The 5 NHS Foundation Trusts; Dorset County Hospital; Poole Hospital; The Royal Bournemouth and Christchurch Hospitals; Dorset Health Care University, South Western Ambulance Service; And the 3 Local Authorities in Dorset; Dorset County Council (Lead Partner for the Project); Borough of Poole and Bournemouth Borough Council. The project seeks to create a common Health and Social care record to share data using established national standards that can be integrated with existing systems (across all core partner systems). This will enable the 2 way transaction and interrogation of that data and will provide access to Health and Care professionals via a flexible, configurable and user-centred front-end utilising modern, responsive and agile technical solutions. This will also enable the development of direct patient, carer and relative’s access in line with national and local policy to facilitate patient access and control of their records.
Shared records will support vital current developments for integrated working and the ambition ids to expand the availability of the system to allow other organisations to access the data and enable citizens to access their own health and care information, supporting the development of personalisation and co-production of Health and Care services.
The Dorset Care Record is intended to push and pull data from all GP practices and Health care settings including Acute Mental Health and Community Services in the County, as well as Social Care (from both the Childrens’ and Adults’ perspective). The goal is to create a combined record that can be looked at wherever a person is being treated. Benefits to be realised include reduced data entry for practitioners (Health and Care professionals), removal of paper to transfer information across agencies, and better access to information to improve service delivery and decision making across Dorset.
The expectation is that these improvements will significantly reduce hospital admissions, expedite discharge and facilitate increased and better care in the home and/or the community. As well as supporting government policy (such as the vision expressed in the NHS’s 5 Year Forward View).
This programme of work will enable the Health and Social Care Community in Dorset to review the person’s experience of services, provide a springboard for an integrate patient accessible platform across Dorset, and provide valuable holistic analytical planning information.
Staff working in neighbouring Counties (Hampshire, Wiltshire, Somerset and Devon) and NHS Trusts, for example Salisbury, Yeovil, Southampton, Solent, may also require access or interoperability where patients cross into different areas to receive treatment. Staff in organisations delivering health and care in Dorset for the partners will also need access.
Over the life of the Framework Agreement, the ways that clinical and care outcomes are met and those involved will change significantly, with services re-procured and reconfigured. The technical and licensing solution needs to be flexible and cover any organisation, inside or outside of Dorset, which is commissioned to deliver health or care to the population across Dorset.
This framework shall also cover future connectivity developments including citizen access elements.
The first call down contract from the Framework will be for the Dorset Care Record.
Estimated value excluding VAT:
Range: between 2 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, financial guarantee and performance bonds may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a bid is submitted as part of consortium or association, the ‘Group’ would be required to nominate a lead partner with whom the Contracting Authority can contract with or form themselves into a single legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is any analogous situation arising from similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
d) has been guilty of grave professional misconduct proven by any means which the Contract Authorities can demonstrate;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority;
g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplier such information;
h) has been the subject of a conviction for participation in a criminal organization as defined in Article 2(1) of Council Joint Action 98/733/JHA;
i) has been the subject of a conviction for corruption as defined in Article 3 of the Council Act of 26.5.972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
k) has been the subject of a conviction for money laundering, as defined in Article 1 of the Council Directive 91/308/EEC of 10/6/1991 on prevention of the use of the financial system for the purpose of money laundering.
Full specific details are available in the invitation to tender documents that can be obtained from the following website:

http://www.supplyingthesouthwest.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: a) Appropriate statements from banks or where appropriate, evidence of relevant professional indemnity insurance;
b) The presentation of balance sheets or extracts from balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established.

Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

Minimum level(s) of standards possibly required: Full specific details are available in the invitation to tender documents that can be obtained from the following website: http://www.supplyingthesouthwest.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of the principal deliveries effected or the main services provided in the past 3 years with the sums, dates and recipients, whether public or private, involved. Evidence of Delivery and services provided shall be given:
— where recipient was a Contracting Authority, in the form of certificates issued or countersigned by the competent authority;
— where the recipient was a private purchaser, by the purchaser’s certification or failing this, simply by a declaration by the economic operator.

Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

Minimum level(s) of standards possibly required:

Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Following PQQ stage a maximum of 5 tenderers will be taken forward to respond to the ITT. Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9UHD-U8REWF

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 56-097084 of 20.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 29.1.2016 – 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.10.2015

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