Tender for Healthcare Worker Software
Contract for an off the shelf booking and matching Software Solution which enables healthcare workers to register and client Trusts to add assignments.
United Kingdom-Watford: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Professionals Ltd
3rd Floor, Edward Hyde Building, 38 Clarendon Road
For the attention of: David Waddington
WD17 1JW Watford
Telephone: +44 1133074291
General address of the contracting authority: www.nhsprofessionals.nhs.uk
Address of the buyer profile: https://nhsp.bravosolution.co.uk
Electronic access to information: https://nhsp.bravosolution.co.uk
Electronic submission of tenders and requests to participate: https://nhsp.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edward Hyde Building, 38 Clarendon Road, Watford, Hertfordshire, WD17 1JW.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
48000000, 48180000, 72590000, 72500000, 48100000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Software Solution will be self-service for all parties and produce relevant documentation for workers/clients as well as output files for payroll and billing purposes.
The pilot will take place with one NHSP client and cover all their locum doctor requests. It is anticipated that the pilot will last for 6 months.
NHSP’s strategy is to create a micro margin approach to providing temporary staffing through automation and self-help which will reduce agency spend in the NHS. Our target is to achieve a 1-2 % gross uplift of costs on top of payments made to the flexible worker (excluding any employment costs).
The objectives of the pilot for NHSP are:
— increase shift-fill to pilot Trust;
— reduce spend by Trust on staffing costs;
— prove new model of working for NHSP; and
— identify lessons learnt for feeding into future implementations.
1 Supplier will be involved in the delivery of the contract which is for the sole use of NHSP within the health and social care market within England and Wales.
The commercial arrangements within the Contract will enable continuation from pilot to full implementation, for locum doctors, of the Software Solution with the development and implementation of the NHSP Commissioned Components. If successful NHSP may also roll the Software Solution out to cover all other staffing groups e.g. administration and clerical, allied health professionals and nursing and midwifery.
NHSP will pay a flat transaction fee (price per hour of each flexible worker hour worked through the Software Solution with an annual cap beyond which no additional transaction fees will be paid. This will only be a part of the 1-2 % target cost we aim to achieve.
There will be an overall cap of transaction fees paid by NHSP over the lifetime of the relationship. When this cap is reached NHSP will have the option to access, use and continue to enhance the source code which will previously have been held in escrow by a third party escrow agent. NHSP will also have the option to make a one-off payment to access the source code prior to reaching this cap. Further details can be found in the Contract.
In relation to the IP in NHSP’s Commissioned Components, the supplier will retain ownership. However, from the date the NHSP Commissioned Components are agreed, all of the IP in them will be licensed exclusively to NHSP.
For any licensing of Original Equipment Manufacturer (OEM) components within the Base Platform, NHSP would expect that if the component is generally available the Supplier will provide details and include this in the solution. If the component is not generally available, the Supplier would secure all necessary IP rights, licences etc., for NHSP to use and exploit the Software Solution in accordance with the Contract.
The Transaction volumes are anticipated to be low during the Pilot therefore to support the Supplier in the Pilot set-up and implementation process, NHSP will, in addition to the transaction fees, make a one-off payment of 50 000 GBP upon receipt of a valid invoice which may be issued any time once the Contract has been fully executed. Should the pilot be considered successful, the Contract will continue until terminated as detailed in the Contract accompanying the ITN document.
The Supplier will provide support and maintenance to the Software Solution and depending on the preferred solution; the Supplier may also be required to provide hosting services. NHSP will have the option to require the Supplier to provide hosting services where the Supplier has indicated their ability to do so.
Estimated value excluding VAT:
Range: between 50 000 and 3 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As specified in the contract documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As specified in the Pre-Qualification Questionnaire and Memorandum of Information.
As specified in the Pre-Qualification Questionnaire and Memorandum of Information.
Minimum level(s) of standards possibly required:
As specified in the Pre-Qualification Questionnaire and Memorandum of Information.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Type of Procedure: Competitive procedure with Negotiation.
Criteria: As stipulated in the Memorandum of Information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
NHS Professionals reserves the right not to award any or part of this contract, postpone or terminate the procurement process (or any part of it) or change the procedure used to procure the contract at any time without liability on its part.
No contract will be created between NHS Professionals and any bidder until a contract is executed between NHS Professionals and the successful Bidder. NHS Professionals is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or bidding for this opportunity and no implied contract is created.
Tenders and all supporting documentation must be priced in sterling and written in English. Any agreements entered into will be governed by English law and subject to the exclusive jurisdiction of the English courts.
VI.5)Date of dispatch of this notice: