Tender for Highway Technical Services – North East England

Tender for Highway Technical Services – North East England

Sunderland City Council on behalf of The North East Procurement Organisation (NEPO) is inviting responses from suppliers to carry out the following technical surveys: Lot 1: Scanner Surveys.

United Kingdom-Sunderland: Highways consultancy services

2019/S 138-339980

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sunderland City Council
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
Contact person: Mrs Julie Rogerson
Telephone: +44 1915611772
E-mail: julie.rogerson@sunderland.gov.uk
Fax: +44 1915531090
NUTS code: UKC
Internet address(es):Main address: http://www.sunderland.gov.uk/

Address of the buyer profile: http://www.sunderland.gov.uk/

I.1)Name and addresses

Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams, Darlington
Darlington
DL1 5QT
United Kingdom
E-mail: customerservice@darlington.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.darlington.gov.uk

I.1)Name and addresses

Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
United Kingdom
E-mail: help@durham.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.durham.gov.uk

I.1)Name and addresses

Gateshead Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
E-mail: customerservices@gateshead.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.gateshead.gov.uk

I.1)Name and addresses

Hartlepool Borough Council
Civic Centre, Victoria Rd
Hartlepool
TS24 8AY
United Kingdom
E-mail: customer.service@hartlepool.gov.uk
NUTS code: UKC
Internet address(es):Main address: https://www.hartlepool.gov.uk

I.1)Name and addresses

Middlesbrough Council
PO Box 500, Middlesbrough
Middlesbrough
TS1 9FT
United Kingdom
E-mail: procurement@middlesbrough.gov.uk
NUTS code: UKC
Internet address(es):Main address: https://www.middlesbrough.gov.uk

I.1)Name and addresses

Newcastle City Council (Framework Contract Participant)
Civic Centre, Barrass Bridge
Newcastle upon Tyne
NE1 7RS
United Kingdom
E-mail: csc@newcastle.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.newcastle.gov.uk

I.1)Name and addresses

North Tyneside Council (Framework Contract Participant)
Quadrant, The Sliverlink North, Cobalt Business Park
Newcastle upon Tyne
NE27 0BY
United Kingdom
E-mail: contact.us@northtyneside.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.northtyneside.gov.uk

I.1)Name and addresses

Redcar and Cleveland Council (Framework contract participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar and Cleveland
TS10 1RT
United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.redcar-cleveland.gov.uk

I.1)Name and addresses

Stockton Borough Council
Municipal Buildings, Church Road
Stockton on Tees
TS18 1LD
United Kingdom
E-mail: procurement@stockton.gov.uk
NUTS code: UKC
Internet address(es):Main address: https://www.stockton.gov.uk/

I.1)Name and addresses

South Tyneside Council (Framework Contract Participant)
Town Hall and Civic Offices, Westoe Road
South Shields
NR33 2RL
United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
NUTS code: UKC
Internet address(es):Main address: www.southtyneside.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=0ea2f087-4a29-e911-80f2-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=0ea2f087-4a29-e911-80f2-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO209 Highway Technical Services

Reference number: DN391367

II.1.2)Main CPV code

71311210 – AA01

II.1.3)Type of contract

Services

II.1.4)Short description:

Sunderland City Council on behalf of The North East Procurement Organisation (NEPO) is inviting responses from suppliers to carry out the following technical surveys:

— Lot 1: Scanner Surveys,

— Lot 2: Other Machine Based Surveys,

— Lot 3: Visual Surveys,

— Lot 4: Data Processing.

II.1.5)Estimated total value

Value excluding VAT: 1 650 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Scanner Surveys

Lot No: 1

II.2.2)Additional CPV code(s)

71311210

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

This agreement will be for the use by all NEPO members within the North East Region. a list of member organisations is available in the ‘about’ section of the NEPO website at www.nepo.org

This agreement will be also made available to all current and future NEPO Associate members throughout the North East Region. Contracting Authorities who enter into a call-off agreement will have the choice of directly awarding to the 1st ranked supplier delivering or using the mini competition route to identify the optimum supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

Subject to budgets and on going demand.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Other Machine Based Surveys

Lot No: 2

II.2.2)Additional CPV code(s)

71311210

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

This agreement will be for the use by all NEPO members within the North East Region. a list of member organisations is available in the ‘about’ section of the NEPO website at www.nepo.org

This agreement will be also made available to all current and future NEPO Associate members throughout the North East Region. Contracting Authorities who enter into a call-off agreement will have the choice of directly awarding to the 1st ranked supplier delivering or using the mini-competition route to identify the optimum supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

Subject to budgets and on going demand.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Visual Surveys

Lot No: 3

II.2.2)Additional CPV code(s)

71311210

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

This agreement will be for the use by all NEPO members within the North East Region. a list of member organisations is available in the ‘about’ section of the NEPO website at www.nepo.org

This agreement will be also made available to all current and future NEPO Associate members throughout the North East Region. Contracting Authorities who enter into a call-off agreement will have the choice of directly awarding to the 1st ranked supplier delivering or using the mini-competition route to identify the optimum supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Price – Weighting: 55
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

Subject to budgets and on going demand.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Data Processing

Lot No: 4

II.2.2)Additional CPV code(s)

71311210

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

This agreement will be for the use by all NEPO members within the North East Region. a list of member organisations is available in the ‘about’ section of the NEPO website at www.nepo.org

This agreement will be also made available to all current and future NEPO Associate members throughout the North East Region. Contracting Authorities who enter into a call-off agreement will have the choice of directly awarding to the 1st ranked supplier delivering or using the mini-competition route to identify the optimum supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Price – Weighting: 55
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

Subject to budgets and on going demand.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

In order to bring in line with other related solutions for the start of a financial year and because of the level of investment which may be required upfront to deliver the contract.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/09/2019
Local time: 13:00
Place:

Sunderland.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The framework will be made available to all current and future NEPO Members throughout the North East Region. A list of member organisations is available at www.nepoportal.org

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

https://ted.europa.eu/udl?uri=TED:NOTICE:211190-2018:TEXT:EN:HTML

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

Sunderland City Council
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/07/2019

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