Tender for Horticultural and Grounds Maintenance Supplies

Tender for Horticultural and Grounds Maintenance Supplies

Multiple Lots. Supply of Horticultural / Ground Maintenance Materials, Trees, Plants and Seeds.

United Kingdom-Glasgow: Horticultural products

2016/S 027-043333

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow City Council
Corporate Services, City Chambers
Contact point(s): Corporate Procurement Unit
For the attention of: Dorothy Balfour
G2 1DU Glasgow
UNITED KINGDOM
Telephone: +44 1412876427
E-mail: dorothy.balfour@glasgow.gov.uk
Fax: +44 1412879399

Internet address(es):

General address of the contracting authority: glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Horticultural / Ground Maintenance Materials, Trees, Plants and Seeds.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Glasgow.

NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 500 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supply of Horticultural / Ground Maintenance Materials, Trees, Plants & Seeds covered under 29 lots including supply of products and services
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2709 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

03121000, 03120000, 03110000, 77000000, 77300000, 03100000, 03452000, 42131300, 03117200, 03111000, 03111900, 14212410, 45112210,14200000, 24453000, 24451000, 76211100, 03451300, 03111700, 03451100, 03451200, 03121200, 16130000, 77330000, 03121210, 24454000,77314100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 years with an option to extend for up to a further 12 months.
Estimated value excluding VAT:
Range: between 2 600 000 and 3 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a period of up to 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2 Lot title: Topsoil

1)Short description

Supply / Delivery / Collection and Offload of Screened Topsoil.

2)Common procurement vocabulary (CPV)

14212410

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Turf

1)Short description

Supply / Delivery / Collection and Offload of Turf.

2)Common procurement vocabulary (CPV)

03121000, 77314100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Supply and Apply Sand to Football Pitches

1)Short description

Supply and Application of the following to football pitches:
— Top Dressing;
— Fertiliser;
— Grass Seed;
— Turf.

2)Common procurement vocabulary (CPV)

77300000, 03121000, 03120000, 77314100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Roses

1)Short description

The supply delivery/collection and off load of Roses.

2)Common procurement vocabulary (CPV)

03117100, 03117110, 03121100, 03441000, 03451000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Dahlias / Chrysanthemums

1)Short description

The supply delivery/collection and off load of Dahlias / Chrysanthemums.

2)Common procurement vocabulary (CPV)

03120000, 03121000, 03451000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: Allotment Vegetable, Flower and Sweat Pea Seeds

1)Short description

Supply and Delivery of the following seeds:
— Vegetable
— Flower
— Sweet Pea.

2)Common procurement vocabulary (CPV)

03111000, 03111900, 03111700

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15 Lot title: Carpet Bedding

1)Short description

Supply and Delivery of bespoke Carpet Bedding Display Plants.

2)Common procurement vocabulary (CPV)

03451100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17 Lot title: Flowering Bulbs and Corms

1)Short description

Supply and Delivery of Flowering bulbs and corms
— Daffodils, Narcissi, Tulips, Crocus, Hyacinth
and unprepared.

2)Common procurement vocabulary (CPV)

03121100, 03451200

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18 Lot title: Barrier planting

1)Short description

Supply, Delivery and Installation of Flowering Barrier Planters to roadside pedestrian safety barriers.

2)Common procurement vocabulary (CPV)

03451200, 39298300, 03121100, 03451000, 03120000, 03121000, 77300000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19 Lot title: Pots, Containers and Seed Trays

1)Short description

Supply and Delivery of Terracotta Pots, Seed, Growing and Shuttle trays.

2)Common procurement vocabulary (CPV)

03120000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 20 Lot title: Cut Flowers

1)Short description

Supply, Delivery, Offload and Collection of Cut Flowers
— Carnations, Roses, Lillies, Lisianthus, Statice, Gerbera, Fillers, Foliage and other species.

2)Common procurement vocabulary (CPV)

03121200

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21 Lot title: Floral Sundries

1)Short description

Supply, Delivery and Collection of floral Sundries.

2)Common procurement vocabulary (CPV)

77330000, 03121210, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 23 Lot title: Supply and Spraying of Grass Growth Regulator and Herbicide

1)Short description

Supply and Spraying of Grass Growth Regulator and Herbicide.

2)Common procurement vocabulary (CPV)

24454000, 77314100, 24453000, 42924300, 16400000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 103 Lot title: Potting Composts

1)Short description

The supply delivery/collection and off load of Potting Composts.

2)Common procurement vocabulary (CPV)

03100000, 03121000, 03120000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Grass Seed Mixtures

1)Short description

Supply and Delivery of the following:
— Mixture 1 Golf fairways etc.;
— Mixture 2 general purpose, landscape, parklands and open spaces;
— Mixture 3 Fine Turf Areas, bowling greens;
— Mixture 4 over sowing football pitches, winter sports surfaces, heavy wear areas.

2)Common procurement vocabulary (CPV)

03441000, 77314100, 03121000, 03120000, 03100000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 601 Lot title: Lease of CDA Lances with Herbicides

1)Short description

Lease of CDA Lances with Herbicides.

2)Common procurement vocabulary (CPV)

35311400, 16400000, 77300000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 602 Lot title: Supply of herbicides

1)Short description

Supply of herbicides for CDA Lances.

2)Common procurement vocabulary (CPV)

24453000, 03120000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 901 Lot title: Supply and delivery of Extra-Large Real Christmas Tree

1)Short description

Supply and delivery of Extra-Large Real Christmas Tree.

2)Common procurement vocabulary (CPV)

39298910, 42131300

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 902 Lot title: Supply and delivery of Real Christmas Trees

1)Short description

Supply and delivery of Real Christmas Trees.

2)Common procurement vocabulary (CPV)

42131300, 39298910

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 904 Lot title: Supply, install, maintain, dismantle and dispose of Real Christmas Trees (35 ft)

1)Short description

Supply, install, maintain, dismantle and dispose of Real Christmas Trees.

2)Common procurement vocabulary (CPV)

42131300, 39298910

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 903 Lot title: Supply, install, maintain, dismantle and dispose of Real Christmas Trees (various sizes)

1)Short description

Supply, install, maintain, dismantle and dispose of Real Christmas Trees of various sizes.

2)Common procurement vocabulary (CPV)

39298910, 42131300

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Nursery Production Seeds and Young Plants

1)Short description

Upply and Delivery of the following:
— Nursery Production Seeds;
— Young Plants.

2)Common procurement vocabulary (CPV)

03451000, 03120000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Top Dressing, Sand, Fertilisers and White Lining Materials

1)Short description

Supply and Delivery of the following:
— Top Dressing for bowling and golf greens, golf tees and soccer pitches;
— Infill Play and Bunker Sand;
— Fertiliser for football pitches, golf tees, event area, fine turf lawn, bowling greens, cricket and liquid fertiliser;
— White Lining for use on natural, moist or dry grass in various colours.

2)Common procurement vocabulary (CPV)

77314100, 45112721, 03121000, 03120000, 03100000, 77300000, 76211100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 101 Lot title: Bark for Mulching and Play Bark Safety Surface

1)Short description

The Supply delivery/collection and off load of Bark for Mulching and Play Bark Safety Surface.

2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 104 Lot title: Vermiculite, Spent Mushroom Compost and Sphagnum Peat

1)Short description

The supply delivery/collection and off load of Horticultural Vermiculite, Spent Mushroom Compost and Sphagnum Peat.

2)Common procurement vocabulary (CPV)

03100000, 03120000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 107 Lot title: Composted Green Waste

1)Short description

Supply and Delivery of the following:
— Composted Green Waste.

2)Common procurement vocabulary (CPV)

03120000, 03100000, 03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 161 Lot title: Wildflower Seeds Mixtures

1)Short description

Supply & Delivery of Wildflower Seed mixtures used to restore re-create and create natural wildlife habitats.

2)Common procurement vocabulary (CPV)

03111900, 03117200, 03117000, 03451000, 03121100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 162 Lot title: Wildflower Plants

1)Short description

Supply & Delivery of Wildflower plants used to restore re-create and create natural wildlife habitats.

2)Common procurement vocabulary (CPV)

03111900, 03117200, 03117000, 03451000, 03121100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 242 Lot title: Grassland Management of small areas

1)Short description

Lifting / Harvesting of small meadow grassland areas.

2)Common procurement vocabulary (CPV)

77314100, 77300000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 241 Lot title: Grassland Management of large areas

1)Short description

Lifting / Harvesting of large meadow grassland areas.

2)Common procurement vocabulary (CPV)

77314100, 77300000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Horticultural Products / Ground Maintenance Equipment

1)Short description

Supply, Delivery and Offload of Horticultural Products.

2)Common procurement vocabulary (CPV)

03121000

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Trees, Hardy Nursery Stock and Flowering Plants

1)Short description

Supply & Delivery of the following:
— Shrubs, Conifers and Grasses;
— Semi Mature Trees;
— DED Replacement Trees;
— Herbaceous Perennials;
— Rhododendrons, Azaleas and Heathers;
— Fuschias (Mini, Standard and Large).

2)Common procurement vocabulary (CPV)

03451300, 03441000, 03121000, 03120000, 77300000, 03452000, 03451000, 03451100

3)Quantity or scope

As detailed within the ITT documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the ITT Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the ITT Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the ITT Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the ITT Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the ITT Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GCC002936CPU
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 315269).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Glasgow City Council will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from the procurement officer (see details in Section I.1) of the contract notice). If an appeal regarding the award of the contract has not been successfully resolved the public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.2.2016

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