Tender for Host Broadcaster TV Production Services

Tender for Host Broadcaster TV Production Services

TV production services for the 2022, 2026 and 2030 Commonwealth Games.

United Kingdom-Birmingham: Television production services

2019/S 173-422453

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
One Brindley Place
Birmingham
B1 2JB
United Kingdom
Contact person: Pamela Kelsall
Telephone: +44 7951735849
E-mail: pamela.kelsall@birmingham2022.com
NUTS code: UKG3
Internet address(es):Main address: www.birmingham2022.com

Address of the buyer profile: https://commonwealthgames.finditinbirmingham.com/

I.1)Name and addresses

CGF Partnerships Ltd
Commonwealth House, 55-58 Pall Mall
London
SW1Y 5JH
United Kingdom
Contact person: Pamela Kelsall
Telephone: +44 7951735849
E-mail: pamela.kelsall@cgfpartnerships.com
NUTS code: UKG3Internet address(es):Main address: www.cgf.com

Address of the buyer profile: https://commonwealthgames.finditinbirmingham.com/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Television-production-services./6UT4PZ2HDQ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Host Broadcasting Services

Reference number: PRO.TEC.0003

II.1.2)Main CPV code

92221000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of host broadcaster TV production services for the 2022, 2026 and 2030 Commonwealth Games including ancillary equipment.

II.1.5)Estimated total value

Value excluding VAT: 81 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG3
Main site or place of performance:

West Midlands.

II.2.4)Description of the procurement:

71 Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games, which is one of the world’s largest multi-sport events, bringing together over 4 000 of the world’s elite athletes every 4 years, in an 11-day festival of sport and culture. Events will take place from 27.7.2022 to 7.8.2022 in venues across Birmingham and the West Midlands. London’s Olympic velodrome will also be utilised.

The principal role of the host broadcasting services supplier is producing and distributing high quality TV and radio coverage of the games to rights holding broadcasters (RHBs) and on to a global audience. The supplier will develop detailed production plans and requirements for each sport, and deliver the international TV and radio feeds and multi-channel service (a combination of a selection of live and delayed content) to RHBs. Amongst other content, coverage will also include medal ceremonies and presentations, daily highlights and news feeds.

Further information on the authority’s requirements can be found in its descriptive document available at www.delta-esourcing.com

In order to maximise value for money, the Birmingham 2022 Organising Committee is undertaking this procurement collaboratively with CGF Partnerships Ltd with a view to awarding an agreement that will include options to extend the agreement to cover provision of host broadcasting services to the 2026 and 2030 editions of the Commonwealth Games. The host cities for the 2026 and 2030 editions are not as yet identified.

The current intention is to let the services opportunity on the basis of a host broadcasting master services agreement (the ‘MSA’) to be entered into between CGF Partnerships Ltd and the successful Tenderer, and a Organising Committee Services Agreement (‘OCSA’) between the Organising Committee and the successful tenderer. The first OCSA will be with the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘Birmingham 2022’) for the purposes of providing host broadcasting services for the Birmingham 2022 Games.

However, in the event that the Birmingham 2022 Organising Committee and CGFP Determine that there is insufficient economic benefit in letting an agreement with options to extend for the 2026 and 2030 games, the authority reserves the right to award a services contract directly between Birmingham 2022 and the successful tenderer for the 2022 games only.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/04/2020
End: 30/09/2022
This contract is subject to renewal: yes
Description of renewals:

The MSA will commence in April 2020 and be let until 30.9.2022. CGFP Partnerships Limited will have the option to extend the MSA to 30.9.2026 and a further option to extend until 30.9.2030, subject to conducting a delivery evaluation process following both the 2022 and 2026 games.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 4

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 113-277406

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/10/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/11/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.

The authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the authority’s obligations under the act, whereby information provided by tenderers in response to this advertisement may be requested by a third party.

The authority expressly reserves the right:

(i) to make whatever changes it may see fit to the content and structure of the procurement process;

(ii) to require further information or clarification from a tenderer before considering its response;

(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;

(iv) to cancel this procurement at any stage; and

(v) not to award any contract as a result of the procurement process commenced by publication of this notice.

Under no circumstances will the authority or any of their advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.

It is estimated that the MSA value range will be 60 000 000 to 90 000 000 GBP, dependent on whether the extension options are exercised. It is estimated that the OCSA contract value range for the Birmingham 2022 Games will be 20 000 000 GBP to 30 000 000 GBP. These costs include HB accommodation, catering, transport and those relating to ancillary equipment including broadcast power, overlay at venues (compound cabins and camera platforms) and contract variations.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Television-production-services./6UT4PZ2HDQ

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6UT4PZ2HDQ

GO Reference: GO-201995-PRO-15332008

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
London
WC1A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/09/2019

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