Tender for Hosted and Managed Synchronous Teaching Tool

Tender for Hosted and Managed Synchronous Teaching Tool

Ulster University is seeking to procure a synchronous technology to support real-time communication and collaboration between staff and students both on and off campus and, in the case of Distance Learning and flexible programmes, in geographically remote locations.

United Kingdom-Coleraine: Software package and information systems

2015/S 135-249162

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Ulster
Block X Room X031, Cromore Road
For the attention of: Rafferty Ronan
BT52 1SA Coleraine
UNITED KINGDOM
Telephone: +44 02870124239
E-mail: r.rafferty@ulster.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ulster.ac.uk/

Address of the buyer profile: http://purchasing.ulster.ac.uk/

Electronic access to information: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project_21353/ itt_29504 — Hosted and Managed Synchronous Teaching Tool.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ulster University is seeking to procure a synchronous technology to support real-time communication and collaboration between staff and students both on and off campus and, in the case of Distance Learning and flexible programmes, in geographically remote locations,
The University is based on four campuses in Northern Ireland with approximately 27000 users actively using digital learning technologies. Whilst this number exceeds FTE numbers the figure encompasses on campus students, distance-learning students (approximately 1000), students on flexible professional and short courses and academic and administrative staff. The institution employs approximately 3000 people across a range of disciplines (Academic, Research, Business Support Profession, Business Support Clerical, Technical etc.)
The business drivers for reliable synchronous teaching technologies are related to flexibility in time and space. The tools provide opportunities for live instruction within a blended delivery model.
The synchronous teaching solution should provide opportunities for communication and collaboration between staff and students and should facilitate recording, storage and archiving of sessions for future playback.
The system should support common higher education synchronous teaching workflows including guest lectures, student break out rooms, online annotation, presentations, pre-recorded sessions, polling, question and answers and real-time chat. The solution will also be used to allow staff to deliver lectures to multi-campus locations.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Ulster University (hereafter referred to as the University) is seeking to procure a synchronous technology to support real-time communication and collaboration between staff and students both on and off campus and, in the case of Distance Learning and flexible programmes, in geographically remote locations,
The University is based on four campuses in Northern Ireland with approximately 27000 users actively using digital learning technologies. Whilst this number exceeds FTE numbers the figure encompasses on campus students, distance-learning students (approximately 1000), students on flexible professional and short courses and academic and administrative staff. The institution employs approximately 3000 people across a range of disciplines (Academic, Research, Business Support Profession, Business Support Clerical, Technical etc.)
The business drivers for reliable synchronous teaching technologies are related to flexibility in time and space. The tools provide opportunities for live instruction within a blended delivery model.
The synchronous teaching solution should provide opportunities for communication and collaboration between staff and students and should facilitate recording, storage and archiving of sessions for future playback.
The system should support common higher education synchronous teaching workflows including guest lectures, student break out rooms, online annotation, presentations, pre-recorded sessions, polling, question and answers and real-time chat. The solution will also be used to allow staff to deliver lectures to multi-campus locations.
Estimated value excluding VAT: 240 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 21.9.2015. Completion 20.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Invitation to Tender (ITT) Document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Invitation to Tender (ITT) Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Invitation to Tender (ITT) Document.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender (ITT) Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender (ITT) Document.
Minimum level(s) of standards possibly required: See Invitation to Tender (ITT) Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender (ITT) Document.
Minimum level(s) of standards possibly required:
See Invitation to Tender (ITT) Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

project_21353/ itt_29504

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place: See Invitation to Tender (ITT) Document

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘I agree’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender — Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Ulster University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) ***(delete as appropriate)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.7.2015

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