Tender for Hosting and Support of Unit 4 Business World System

Bristol City Council is wishing to procure a support and hosting service for its existing Unit 4 Business World system.

United Kingdom-Bristol: IT services: consulting, software development, Internet and support

2019/S 082-195252

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bristol City Council
City Hall
Bristol
BS1 5TR
United Kingdom
Contact person: Ms Sarah Boston
Telephone: +44 7464989881
E-mail: sarah.boston@bristol.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.bristol.gov.uk/

Address of the buyer profile: https://www.bristol.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=a8344efe-eea6-e811-80ed-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=a8344efe-eea6-e811-80ed-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hosting and Support for Finance System

Reference number: DN361762

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Bristol City Council (the “Authority” or “BCC”) is wishing to procure a support and hosting service for its existing Unit 4 Business World system (“UBW”) used for Finance, which was implemented in 2012 and operational from April 2013.

Please see tender documentation for further information on this opportunity.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

BCC has an in-house team of 6 FTE who support day to day application administration and maintenance such as report development, user administration, support calls from end-users, initial fault fixing. Any support required above this is provided by the current support provider and forms part of the opportunity.

Over the life of this contract BCC are looking to drive significant improvements in finance processes across the Council and looking to automate many of the current manual processes.

BCC want to improve end-user experience, with regard to the quality and availability of information used in decision making across the organisation. Part of our requirements on commencement of the new contract is a comprehensive health check on the current setup and use of the system to inform a development plan to support these objectives. This also includes improving our system performance in particular by changing the way our system stores BLOB files.

This contract underpins a core business system of the utmost importance to the organisation. With this in mind, BCC is looking for a strategic partner not merely a service provider.

Please see tender documentation for further information on this opportunity.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 24/06/2022

This contract is subject to renewal: yes

Description of renewals:

The contract will be for an initial term of 36 months, with 2 optional extension periods of 12 months each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/05/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/05/2019

Local time: 00:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Bristol City Council
City Hall
Bristol
BS1 5TR
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/04/2019

Tender for Hosting and Support of Unit 4 Business World System

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