Tender for Hotel and Travel Booking Service

Tender for Hotel and Travel Booking Service

The European Medicines Agency is intending to conclude a service contract with a single supplier to provider travel and hotel services.

United Kingdom-London: Hotel and Travel Booking Service

2018/S 040-086537

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Medicines Agency
30 Churchill Place, Canary Wharf
London
E14 5EU
United Kingdom
E-mail: EMA2017-15-ST@ema.europa.eu
NUTS code: UKI4
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3225
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hotel and Travel Booking Service

Reference number: EMA/2017/15/ST

II.1.2)Main CPV code

63510000

II.1.3)Type of contract

Services

II.1.4)Short description:

The European Medicines Agency is intending to conclude a service contract with a single supplier to provider travel and hotel services.

In addition, the contractor will be required to negotiate preferential rates for hotels and to provide, support and maintain a web-based online booking tool, enabling EMA travellers to request hotel and travel directly from the Travel Agent.

II.1.5)Estimated total value

Value excluding VAT: 28 000 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI42

II.2.4)Description of the procurement:

See Internet address provided in Section I.3.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 28 000 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract shall be concluded for an initial period of 12 months, followed by three possible renewals each of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/04/2018
Local time: 14:00
Place:

European Medicines Agency, 30 Churchill Place, Canary Wharf, London, E14 5EU, United Kingdom.

Information about authorised persons and opening procedure:

Maximum of 1 representative per tenderer is permitted to be present at the opening. For security reasons, tenderers must register within the given deadline (please see the invitation to tender letter) to be allowed to attend the opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

Please note only 1 tender per tenderer per lot may be submitted.

VI.4)Procedures for review

VI.4.1)Review body

General Court
rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100Internet address:http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the Contracting Authority indicated under Heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained

European Medicines Agency
30 Churchill Place
London
E14 5EU
United Kingdom
Telephone: +44 2036606000
E-mail: info@ema.europa.euInternet address:http://www.ema.europa.eu

VI.5)Date of dispatch of this notice:

20/02/2018

 

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