Tender for HR and Payroll System – Cardiff

Tender for HR and Payroll System – Cardiff

Design, supply, installation, licensing and commissioning of a system and service.

United Kingdom-Cardiff: Time accounting or human resources software package

2019/S 094-227464

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hendre Ltd
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
United Kingdom
Contact person: Mark Hames
Telephone: +44 2920675888
E-mail: mark.hames@hafod.org.uk
Fax: +44 2920675898
NUTS code: UKL22
Internet address(es):Main address: www.hafod.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA39445

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HRIS/PayrollSolution

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hafod’s organisation has expanded and restructured and is now one of Wales’ largest independent care and housing providers. The group manages 6 000 homes across 9 local authority areas and services that span social housing, home ownership, extra care, home care, supported housing, residential and nursing care.

Hafod requires a HR and Payroll system which can meet Hafod’s expanding needs,enables mobility and is designed for a work force which is increasingly agile with varied demands. It will integrate with Hafod’s other core business solutions, drive down costs and increase business efficiencies including improved working practices and automation through integration of applications and services. Further information can be found in the technical statement of requirements.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL22

II.2.4)Description of the procurement:

This services contract shall comprise the design, supply, installation, licensing and commissioning of a system and service which will include a HRIS and payroll solution, staff rostering and work force management solution, recruitment solution and learning and development solution; all of which are to be integrated with Hafod’s other core business solutions. The new solution shall be implemented and migrated by the supplier and there will be ongoing maintenance, consultancy services, support and training for Hafod staff regarding the service.

Further information can be found in the technical statement of requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 periods, each of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

As detailed in SQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2019
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92144

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:92144)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Hendre Ltd
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
United Kingdom
Telephone: +44 2920675888
E-mail: mark.hames@hafod.org.uk
Fax: +44 2920675898Internet address: www.hafod.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/05/2019

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