Tender for HR and Payroll System for The Community Academies Trust

Tender for HR and Payroll System for The Community Academies Trust

We are seeking to appoint one payroll provider that can deliver a reliable and comprehensive payroll and bureau service.

United Kingdom-Tamworth: Payroll management services

2019/S 031-069892

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Community Academies Trust
c/o The Polesworth School, Dordon Road
Tamworth
B78 1QT
United Kingdom
Telephone: +44 1827702260
E-mail: k.turner@communityacademiestrust.org
NUTS code: UK
nternet address(es):Main address: http://www.communityacademiestrust.org

Address of the buyer profile: http://www.communityacademiestrust.org

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com
Additional information can be obtained from another address:
The Community Academies Trust
c/o The Polesworth School, Dordon Road
Tamworth
B78 1QT
United Kingdom
Telephone: +44 1827702260
E-mail: k.turner@communityacademiestrust.org
NUTS code: UKInternet address(es):Main address: http://www.communityacademiestrust.org

Address of the buyer profile: http://www.communityacademiestrust.org

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Community Academies Trust — HR and Payroll System

Reference number: CA5345 –

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

To support our growth and ensure a consistent payroll provision we are seeking to appoint one payroll provider that can deliver a reliable and comprehensive payroll and bureau service to meet the needs of an ever changing multi academy trust.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79631000

II.2.3)Place of performance

NUTS code: UKG2
NUTS code: UKG13
NUTS code: UKG22
NUTS code: UKG21
Main site or place of performance:

Telford.

II.2.4)Description of the procurement:

In undertaking this project, we are seeking to achieve the following objectives:

— to appoint a reputable and professional payroll bureau that can operate all aspects of our payroll and pension administration for all our schools and any schools that may join us in the future,

— for the appointed bureau to work in partnership with our existing payroll providers, school payroll leads, and trust’s Business Services Team who will coordinate provision of data and manage all internal payroll queries,

— for the payroll bureau to provide us with access to their payroll software so our HR and Business Services Team can utilise the software for data entry, queries and reports as well as day to day administration,

— for all software to ideally be cloud based eliminating the need for local software maintenance,

— ideally for the payroll bureau to be able to provide HR software so that data is not duplicated across multiple systems,

— to bring all of our academies together on a single payroll by

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Unlikely to be any more required than this.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

120 month(s) from the commencement date, with 60 initial month(s) and option to extend 5 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the “Opportunities” section of the multiquote.com homepage. A Selection Questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the “Opportunities” section of the multiquote.com homepage. A Selection Questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

Minimum Turnover: £XXXXXX.

Minimum Insurance Levels: 5 000 000 GBP PL and EL.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the “Opportunities” section of the multiquote.com homepage. A Selection Questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

Details listed within the documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Section II.3) — dates refer to the initial contract period and do not include the options of any extensions.

Section IV.3.5) — any dates shown are an estimate.

In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.

The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.

The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

VI.4)Procedures for review

VI.4.1)Review body

Tenet Education Services Ltd
Technology House, Lissadel St
Salford
M6 6AP
United Kingdom
Telephone: +44 1376511411

VI.4.2)Body responsible for mediation procedures

Tenet Education Services Ltd
Technology House, Lissadel St
Salford
M6 6AP
United Kingdom
Telephone: +44 1376511411

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

Tenet Education Services Ltd
Technology House, Lissadel St
Salford
M6 6AP
United Kingdom
Telephone: +44 1376511411

VI.5)Date of dispatch of this notice:

08/02/2019

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