Tender for Human Resources System and Payroll Services

Tender for Human Resources System and Payroll Services

NHSPS require a Human Resources application and an outsourced payroll services to replace legacy systems.

United Kingdom-London: Payroll management services

2017/S 090-177101

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Property Services Ltd
85 Gresham Street
United Kingdom
Contact person: Miranda Adams
E-mail: Miranda.Adams@property.nhs.uk
NUTS code: UK

Internet address(es):Main address: http://www.property.nhs.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: NHS Property Services deal with the NHS Estate in England

Section II: Object

II.1)Scope of the procurement


NHS Property Services Business Transformation: Human Resources System and Payroll Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

NHSPS require a Human Resources application and an outsourced payroll services to replace legacy systems and deliver contemporary functionality which managers the complete staff life cycle. NHSPS owns the legal title to approximately 3,800 staff members and property assets, valued at around GBP 3 billion. The organisation retains a local focus providing strategic and operational management of NHS estates, property and facilities across England, using its staff to support better health outcomes and patient experiences.

NHSPS has two main roles:

— Strategic estates management — acting as a landlord, modernising facilities, buying new facilities and selling facilities the NHS no longer needs.

— Dedicated provider of support services such as cleaning and catering.

NHSPS is building a high-performing organisation where people share strong values and take ownership of delivering to the highest standards.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

England — The Service Integration and Management Team will be based in London; however, users of the service will be based in the various locations across England.

II.2.4)Description of the procurement:

Procure up to 3 800 self-service, off premises, licences with implementation and on-going support services.

Off premise Outsourced Payroll Services for up to 3 800 employees.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Governance and Cultural Fit / Weighting: 10 %
Quality criterion – Name: HR Application: Functional and Non-Functional Requirements, Implementation and Support / Weighting: 25 %
Quality criterion – Name: Payroll Services: Services, Implementation, and Support Pricing / Weighting: 25 %
Quality criterion – Name: Pricing / Weighting: 40 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract shall be five years with an option to extend for up to 2 additional years. The contract in its entirety may therefore run for 7 years (84 months).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Parent company guarantees may be required in appropriate circumstances. Agreement with NHS Terms and Conditions.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/06/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Cabinet Office
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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