Tender for Information Governance System

Tender for Information Governance System

To manage requests submitted by members of the public in relation to:— Freedom of Information (FOI), and other rights of access enquiries.

United Kingdom-Manchester: Software package and information systems

2019/S 027-060281

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Manchester City Council
Level 3, Town Hall Extention
Manchester
M60 2LA
United Kingdom
Contact person: Mr Chris Johnson
Telephone: +44 1612343085
E-mail: c.johnson1@manchester.gov.uk
Fax: +44 1612740013
NUTS code: UKD3
Internet address(es):Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.thechest.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.thechest.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TC/972 — Provision of Information Governance and Complaints Requirements — Re-Issue

Reference number: DN390601

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Manchester City Council is a democratic organisation run by 96 elected Councillors, representing the 32 wards within the city. There are approximately 7 500 officers who deliver the policies created by and agreed by Councillors, who are led by our Chief Executive Joanne Roney OBE.

Manchester City Council (MCC) wish to procure a system which will allow the democratic services legal team to manage requests submitted by members of the public in relation to:

— Freedom of Information (FOI),

— Subject Rights (SR),

— Environmental Information Regulation (EIR),

— disclosure.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD3

II.2.4)Description of the procurement:

Manchester City Council is a democratic organisation run by 96 elected Councillors, representing the 32 wards within the city. There are approximately 7 500 officers who deliver the policies created by and agreed by Councillors, who are led by our Chief Executive Joanne Roney OBE.

Manchester City Council (MCC) wish to procure a system which will allow the democratic services legal team to manage requests submitted by members of the public in relation to:

— Freedom of Information (FOI),

— Subject Rights (SR),

— Environmental Information Regulation (EIR),

— disclosure.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The accelerated tender process is being utilised due to the urgency to implement the GDPR software system and the unforeseen additions to the original tender specification.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/02/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/02/2019
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk

Once registered, applicants will be emailed a login and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the online portal by 11:00 a.m. on Tuesday 19.2.2019 as referred to in IV.2.2). Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.

The contract will be for 3 year, expected to commence 17.5.2019 with an option to extend for up to 2 years.

The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project.

The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract/framework.

All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.

VI.4)Procedures for review

VI.4.1)Review body

Manchester City Council
Town hall extension Level 3
Manchester
M60 2JR
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/02/2019

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