Tender for insurance and claims handling services

Tender for insurance and claims handling services

Property / Business Interruption Insurance (Including Terrorism). Motor Fleet Insurance (Including Motor ULR Where Applicable). Combined Liability. Professional Indemnity. Fidelity Guarantee. Personal Accident and Business Travel. Engineering Inspection and Insurance. Computer Insurance Services. Contract Works and Hired In Plant. Insurance Claims Adjustment Services.

UK-Sidmouth: property insurance services

2012/S 158-264231

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Devon District Council and South Somerset District Council. A Shared Services Venture set up by founding partners East Devon District Council (EDDC)and South Somerset District Council (SSDC)
The Council Offices, Brympton Way, Yeovil
Contact point(s): Amanda Card
For the attention of: Amanda Card
BA20 2HT Sidmouth
UNITED KINGDOM
Telephone: +44 1935462605
E-mail: amanda.card@southsomerset.gov.uk

Internet address(es):

General address of the contracting authority: www.southsomerset.gov.uk

Further information can be obtained from: Marsh Ltd
16 Windsor Place
For the attention of: Kirsten Cleaves
CF10 3DS Cardiff
UNITED KINGDOM
Telephone: +44 2920431111
E-mail: kirsten.cleaves@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Marsh Ltd
16 Windsor Place
For the attention of: Kirsten Cleaves
CF24 0BE Cardiff
UNITED KINGDOM
Telephone: +44 2920431111
E-mail: kirsten.cleaves@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

Tenders or requests to participate must be sent to: Marsh Ltd
16 Windsor Place
For the attention of: Kirsten Cleaves
CF24 0BE Cardiff
UNITED KINGDOM
Telephone: +44 2920431111
E-mail: kirsten.cleaves@marsh.com
Fax: +44 2920431100
Internet address: www.marsh.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Devon District Council & South Somerset District Council
The Council Offices, Brympton Way
BA20 2HT Yeovil
UNITED KINGDOM

East Devon District Council & South Somerset District Council
The Council Offices, Brympton Way
BA20 2HT Yeovil
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The provision of insurance and claims handling services (excluding broking services).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Main site or location of works, place of delivery or of performance: The Jurisdiction of East Devon and South Somerset.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Insurance and Claims Handling Services (Excluding Broking Services) for the following classes of Insurance:
Property / Business Interruption Insurance (Including Terrorism).
Motor Fleet Insurance (Including Motor ULR Where Applicable).
Combined Liability.
Professional Indemnity.
Fidelity Guarantee.
Personal Accident & Business Travel.
Engineering Inspection & Insurance.
Computer Insurance Services.
Contract Works & Hired In Plant.
Insurance Claims Adjustment Services.
Please Note that this procurement includes the following Authorities:
East Devon District Council and South Somerset District Council.
II.1.6)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: A minimum of one year durantion. Offers of long term agreements for three years, three plus two years and five years will be considered.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 20.12.2012. Completion 19.12.2013

Information about lots

Lot No: 1 Lot title: Material Damage Package

1)Short description
Material Damage to including.
Property Damage, Business Interruption, Money, All Risks, Terrorism, Works In Progress.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000, 66516500, 66514110, 66512100, 66515410, 66519200, 66518300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 2 Lot title: Casualty Covers
1)Short description
Employer’s Liability.
Public / Products Liability.
Official’s Indemnity.
Libel & Slander.
Land Charges (Where Applicable).
Public Health Act (Where Applicable).
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 3 Lot title: Professional indemnity insurance
1)Short description
The provision of professional indemnity insurance services (excluding broking services).
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 4 Lot title: Motor vehicle insurance
1)Short description
Motor Vehicle Insurance.
Motor ULR Services (where applicable).
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 5 Lot title: Personal accident & business travel insurance services
1)Short description
Personal accident & business travel insurance services.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 6 Lot title: Fidelity guarantee insurance
1)Short description
Provision of fidelity guarantee insurance services and third party computer fraud.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.9.2013
5)Additional information about lots
Lot No: 7 Lot title: Enginering inspection & insurance
1)Short description
Provision of engineering inspection services, provision of engineering insurance services.
Provision of computer insurance & services.
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots
Lot No: 8 Lot title: Claims handling services
1)Short description
Provision of motor & liability claims handling services (where applicable).
2)Common procurement vocabulary (CPV)

66515200 – SB01, 66516000 – SB01, 66516500 – SB01, 66514110 – SB01, 66512100 – SB01, 66515410 – SB01, 66519200 – SB01, 66518300 – SB01

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 20.12.2012. Completion 19.12.2013
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Each Authority will pay insurance premiums at inception and annually there after.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/a.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In order to qualify participating insurers may be asked to produce the following:
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Appropriate statements from banks and evidence of Relevant professional risk indemnity insurance.
The insurers balance sheets extracts therefore (where publication is required of that insurer).
A statement of the insurers overall turnover and its turnover in respect of the services to which the contract relates for the previous three financial years.
Minimum level(s) of standards possibly required: A Certificate issued by the relevant authority of the member state, indicating the types of activities they are competent to engage in.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evidence of the educational and professional qualifications of the insurer, its managerial staff and the persons responsible for providing services.
Evidence of the last 3 years experience in underwriting the classes of insurance referred to in this Contract Notice (together with details of the policy dates premium payable and assured’s names) by way of certificates issued or countersigned by the relevant public authority assured.
Evidence of the insurer’s risk management, risk control claims and other technical facilities, including the identity of any third party (e.g loss adjuster, surveyor) used by the insurer.
An indication of the proportion of the contract which the insurer may intend to sub-contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The insurers must be authorised to carry on business in the relevant classes of insurance cover as listed in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: All Pre-Selected Insurers will be issued a copy of the Market Presentation. Any Insurers who registers an interest via e-mail to Marsh Ltd will be considered with agreement from both marsh and our clients.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Conditional on long term agreement. Either three or five years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Following Insurers & Claims Handlers have been Pre-Selected:
Insurers.
Aviva Insurance, 51-54 Fenchurch St, London EC3M 3LA.
ACE SA –NV, Bank House, 8 Cherry Street, Birmingham, B2 5AL.
Allianz Cornhill, Allianz Cornhill House, Leadenhall Street, London, EC3A 1AA.
Aspen Insurance, 88 Leadenhall Street, London, EC3A 3BA.
Chubb Insurance, 13th Floor, Bank House, 8 Cherry Street, Birmingham, B2 5AL.
CNA 77 Gracechurch Road, London QBE, Birmingham.
DAS Legal Expenses, Temple Quay, Bristol.
Ecclesiastical Insurance Group, Beaufort House, Brunswick Road, Gloucester, GL1 1JZ.
Hiscox.
HSB Haughton, Birmingham.
Lloyds of London, Lime Street, London.
Markel.
Ocaso SA UK, 3rd Floor, 110 Middlesex Street, London, E1 7HY.
Risk Management Partners, 9 Alie Street, London, E1 8DE.
Royal & SunAlliance, PO Box 152, West Gate, Colston Avenue, Bristol, BS99 7RD.
Travelers Insurance Company Limited, St Paul House, 61-63 London Road, Redhill, Surrey.
Tokio Marine.
XL Insurance.
Zurich Municipal, Gladiator Way, Farnborough, GU14 6GB.
Summit Motor Policies.
Claims Handlers.
B4 Legal.
Gallagher Bassett.
The above organisations have been pre selected as, where appropriate, they have been considered and approved by the Marsh Information Group and meet their required minimum financial standards. In the event that your Organisation has not been listed above and has not been considered and approved by the Marsh.
Information Group and would like to be included in this and other notices please go to WWW. Marsh.Com or contact the Public Sector Unit for instructions. If your Organisation meets the required standards set out in this notice and you have not been pre-selected please notify your interest.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED ARAB EMIRATES

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: East Devon DIstrict Council and South Somerset District Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2012

Enjoyed this post? Share it!