Tender for Integrated Communications Control System

Tender for Integrated Communications Control System

Expressions of interest are requested for the supply, installation and maintenance of an Integrated Communications Control System to replace the Forces existing system. Gwent Police Authority.

UK-Cwmbran: Installation services of communications equipment

2012/S 242-397887

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gwent Police Authority
Gwent Police Authority, Police Headquarters, Croesyceiliog
For the attention of: Paula Corfield
NP44 2XJ Cwmbran
UNITED KINGDOM
Telephone: +44 1633642365
E-mail: paula.corfield@gwent.pnn.police.uk
Fax: +44 1633642323

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Police
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Integrated Communications Control System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Cwmbran.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Expressions of interest are requested for the supply, installation and maintenance of an Integrated Communications Control System to replace the Forces existing system.
ICCS is required at two sites:
1. Force Control Room.
2. Resilient Force Control Room who receive emergency/101 and Switch Board Calls.
It is the intention to review all potential ICCS options, one of which will include operating the FCR in a ‘remote seat’ scenario as the FCR Operators will, in the near future, be relocated 12 miles from the existing data centre facility and the proposed solution must be able to support this requirement
The Force is currently in the process of reviewing/implementing a number of new systems one area under review is the implementation of a VOIP solution, therefore it is an essential requirement that ICCS shall be compatible with VOIP
A completed pre-qualification questionnaire will need to be submitted with your expression of interest, please refer to Section VI additional information.
Community Benefits do not apply to this contract
II.1.6)Common procurement vocabulary (CPV)

51300000, 48510000, 32573000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Due to the provision of a Force Control room critical move, without system the Authority would not be able to function
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
567
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions to suppliers
Dear Supplier
This procurement exercise is being carried out via our e-tendering portal and you are required to register your company’s details so that you can access the electronic copy of the Pre Qualification Questionnaire documents. Please visit www.etenderwales.bravosolution.co.uk

The process of registering on the website is free and simple. If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Following registration, you will be able to self invite to the Project and be able to then download the Pre-Qualification Questionnaire for completion. Submission of this document to BravoSolution will be regarded as your expression of interest.
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
— eMail: help@bravosolution.co.uk,

— Phone: +44 8003684850 / Fax: +44 2070800480.
Buy4Wales Reference Number: 32164

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.12.2012

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