Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Tees Esk and Wear Valleys NHS Foundation Trust
West Park Hospital, Edward Pease Way
For the attention of: Sarah Gray, Carole Walker-Jones
DL2 2TS Darlington
Telephone: +44 1642283950
Fax: +44 1642283954
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Knowledge Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Middlesbrough – together with any other locations notified in due course.
NUTS code UKC12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Tees Esk and Wear Valleys NHS Foundation Trust is looking to appoint a supplier to deliver an interactive public facing website which is underpinned by a comprehensive, robust knowledge management repository.
It is anticipated that the managed service will include:-
Enhanced communications functionality
Document and records management functionality
Document scanning functionality
All functionality must be fully compliant with the national and international standards for the area concerned and meet the Trust’s needs from time to time.
The system will need to be compatible with other Trust systems which will be discussed further in dialogue.
II.1.6)Common procurement vocabulary (CPV)
48000000, 72000000, 48222000, 48200000, 48220000, 48221000, 48500000, 48510000, 72512000, 72212311, 48318000, 79999100, 48151000, 72400000, 72500000, 72600000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided to those who express interest in this opportunity and/or are invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings of bidders may be required to form a separate limited company and/or that one takes full responsiblity and/or that each takes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualificaton Questionnaire/Descriptive Document and for those shortlisted, the Invitation to Participate in Dialogue.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see Pre-Qualification Questionnaire/Descriptive Document and for those shortlisted, the Invitation to Participate in Dialogue.
Information and formalities necessary for evaluating if the requirements are met:
Please see Pre-Qualification Questionnaire/Descriptive Document and for those shortlisted, the Invitation to Participate in Dialogue.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: As set out in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Tenders and all supporting documents must be priced in sterling and all payments made in relation to the project will be made in sterling.
Any resulting contract will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. All discussions will be in English.
The Contracting Authority does not bind itself to accept the lowest of any tender and reserves the right to cancel this award procedure at any time.
The Contract Award Criteria will be provided in the Invitation to Participate in Dialogue.
The Contracting Authority shall not be liable for any costs incurred by those expressing interest in, negotiaton or tendering for this opportunity.
The successful tenderer will be required to give an undertaking that it will comply with all UK and EC legislation, standard and applicable guidance.
All dates detailed in this Contract Notice are approximate and are subject to change. Variations are at the Contracting Authority’s absolute discretion and whether these options will be pursued will be detailed by the Contracting Authority in due course.
Where a potential applicant may only be capable of providing certain elements of the requirement themselves they may wish to form a consortium or joint venture with others to facilitate provision of all services. The Contracting Authority intends to enter into one contract only for the entire requirement.
The Contracting Authority anticipates that the contract term will be at least 5 years with an option to extend for a further year.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: