Tender for Laboratory Information Management System

Tender for Laboratory Information Management System

Hampshire and IOW Pathology Consortium.

UK-Southampton: Software package and information systems

2012/S 248-411201

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire and IOW Pathology Consortium
University Hospital Southampton NHS Foundation Trust, Procurement Office, Level D, Mary Seacole Wing, Royal South Hants Hospital, Brintons Terrace
For the attention of: Jeremy Day (Procurement Lead), Mark Gordon (Project Lead)
SO14 0YG Southampton
UNITED KINGDOM
Telephone: +44 2380825132
E-mail: jeremy.day@uhs.nhs.uk
Fax: +44 2380825932

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hampshire IOW Pathology consortium Laboratory Information Management System (LIMS).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: 1. Southampton General Hospital, Tremona Road, Southampton SO16 6YD 2. Queen Alexandra Hospital, Cosham, Portsmouth PO6 3LY 3. St Mary’s Hospital, Parkhurst Road, Newport, Isle of Wight PO30 5TG.
NUTS code UKJ3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 84

II.1.5)Short description of the contract or purchase(s)
Laboratory Information Management System (LIMS).
II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Hampshire and Isle of Wight Pathology Consortium, on behalf of Isle of Wight NHS Trust, Portsmouth Hospitals NHS Trust and University Hospitals Southampton NHS Foundation Trust, is reconfiguring its pathology services across the region. In order to support these changes new Pathology and associated IT systems are necessary. The Hampshire and IOW Consortium wish to procure a LIMS in conjunction with the detailed lots.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Laboratory Management Information System (LIMS)

1)Short description
Installation, delivery and configuration of the (LIMS) application software. Development and/or configuration of all necessary interfaces to connect to existing Authority systems and services, as appropriate, to enable the application software to deliver the Services. Associated support and maintenance of the software application and related interfaces.
2)Common procurement vocabulary (CPV)

48000000, 72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Infrastructure, Hosting and Technology Services to support the LIMS
1)Short description
The necessary infrastructure, technology and hosting to support the operation and delivery of the LIMS services described in Lot 1 and the business and administrative needs of the Consortium.
2)Common procurement vocabulary (CPV)

72000000, 48000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://pro-cure.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Limitations on the number of operators that will be invited to tender will be determined by the scoring of the PQQ. Only the top six (6) scoring suppliers will proceed to be invited to tender. In the event of an equal sixth place score that supplier will also be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UHS10104
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 233-383302 of 4.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
25.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.12.2012

Enjoyed this post? Share it!