Tender for Laundry and Linen Services

Tender for Laundry and Linen Services

The Contract for the provision of Linen and Laundry Services to the Virgin Care Sites falling within the scope of this tender process will be offered for the term of 5 years.

United Kingdom-London: Laundry-management services

2015/S 217-396123

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Virgin Care
Lynton House, 7-12 Tavistock Square
Contact point(s): The Litmus Partnership Ltd
WC1H 9LT London
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.virgincare.co.uk

Electronic access to information: http://www.litmuspartnership.co.uk/project/virgin_care

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Virgin Care — Tender for Laundry and Linen Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Farnham Hospital, Farnham, Surrey.
Haslemere District Hospital, Haslemere, Surrey.
Milford Hospital, Godalming, Surrey.
Walton Community Hospital, Walton on Thames, Surrey.
Woking Community Hospital, Woking, Surrey.
Weybridge Hospital, Weybridge, Surrey.
Cranleigh Village Hospital, Cranleigh, Surrey.
Jarvis Centre, Guildford, Surrey.
United Kingdom.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contract for the provision of Linen and Laundry Services to the Virgin Care Sites falling within the scope of this tender process will be offered for the term of 5 years with the option of extending 2 times for a period of 1 year, subject to the continued operation of Sites by Virgin Care.
The contract will commence on 8.4.2016, with the service commencement on 8.5.2016.

II.1.6)Common procurement vocabulary (CPV)

98311100, 39515100, 39518000, 50830000, 85112100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Virgin Care wishes to appoint a single Supplier for all of the Sites falling within the scope of this document, and to establish a close working partnership with that single Supplier.
Our key objectives are:
— procurement of an uninterrupted and consistent supply, laundering and finishing service;
— achievement of competitive and improved pricing of service to offer best value;
— delivery by the Supplier of a sound consistent quality and quantity of product, meeting the Service Specifications at all times;
— delivery by the Supplier of a service that meets all legislation and statutory requirements;
— delivery by the Supplier of a service that has a sound contingency plan for emergency supplies in the event of Major Incident, major breakdown, adverse weather or other adverse event;
— seamless mobilisation of the Service;
— ongoing active achievement by the Supplier of service initiatives, cost saving initiatives and best practice.
The Contract for the provision of Linen and Laundry Services will be offered for the term of 5 years with the option of extending 2 times for a period of one year, subject to the continued operation of Sites by Virgin Care. For the avoidance of doubt, in the event that Virgin Care were to be replaced as provider of services to the Sites during the initial five year contract period, the Contractor is required to continue to provide services to the incoming provider on the same terms, if the incoming provider so desires, with no additional transition charge.
The service required is for:
— Provision of Clean Linen, sufficient for the operational needs of the Sites;
— Delivery of Clean Linen to, and collection of Used Linen from, the Sites;
— Delivery of Clean Linen to storage areas within each site at time of delivery. For the avoidance of doubt, the Contractor will pack Clean Linen into ward and departmental storage areas at Farnham, Milford and Woking Hospitals, and deliver to a central point at all other Sites;
— ad-hoc collection, cleaning and delivery of items owned by Virgin Care or its patients as may be required from time to time, including but not limited to items of patient clothing, staff uniform and window curtains;
— provision of the service as specified at all times. For the avoidance of doubt, bank holidays shall not be allowed to affect service delivery, and it is the sole responsibility of the Contractor to ensure that service remains unaffected by bank holidays.
Prices shall remain at the same level for the first 24 months of the contract, and will thereafter rise by a percentage equivalent to the annual rate of RPIX on the anniversary of service commencement.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 8.4.2016. Completion 7.4.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Grounds for mandatory and discretionary exclusion — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Tenderers are required to self-certify whether they already have, or can commit to obtain, prior to the commencement of the contract, the minimum levels of insurance cover of:
— Employers Liability Cover — 5 000 000 GBP (five million pounds sterling);
— Public Liability Cover — 3 000 000 GBP (three million pounds sterling);
— Professional Indemnity Cover — 3 000 000 GBP (three million pounds sterling);
— Product Liability Cover — 2 000 000 GBP (two million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored as per the stated criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/virgin_care

The closing date for receipt of the Pre-Qualification Questionnaire is 11.12.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2015

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