Tender for Leader Crowdfunding Coaches Co-operation Project

Tender for Leader Crowdfunding Coaches Co-operation Project

The Leader Local Action Groups are seeking an organisation to take on the management and delivery of Leader Crowdfunding Project covering 9 Leader areas.

United Kingdom-Stirling: Human resources management consultancy services

2018/S 144-329619

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384
E-mail: leishmanj@stirling.gov.uk
NUTS code: UKM77

I.1)Name and addresses

Forth Valley and Lomond Leader Local Action Group
c/o Stirling Council, STEP John Player Building
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233159
E-mail: info@fvl.org.uk
NUTS code: UKM77Internet address(es):Main address: http://www.fvl.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13922

I.1)Name and addresses

Kelvin Valley and Falkirk Leader
Suite 2B, Falkirk Stadium, 4 Stadium Way
Falkirk
FK2 9EE
United Kingdom
Telephone: +44 1324590711
E-mail: emma.mcmullen@falkirk.gov.uk
NUTS code: UKM76Internet address(es):Main address: www.kvfleader.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA28463

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
E-mail: leader@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78Internet address(es):Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.1)Name and addresses

Fife Leader
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000
E-mail: Catharine.idle@fife.gov.uk
NUTS code: UKM72Internet address(es):Main address: http://www.fifedirect.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.1)Name and addresses

Scottish Borders Council
Council Headquarters, Economic Developement
Newtown St Boswells
TD6 0SA
United Kingdom
Telephone: +44 1835824000
E-mail: scotbordersleader@scotborders.gov.uk
Fax: +44 1835825150
NUTS code: UKInternet address(es):Main address: http://www.scotborders.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

I.1)Name and addresses

Tyne Esk Leader
Midlothian Council
Dalkeith
EH22 3AA
United Kingdom
E-mail: info@tyneesk.co.uk
NUTS code: UKM92Internet address(es):Main address: https://www.midlothian.gov.uk

I.1)Name and addresses

Greater Renfrewshire and Inverclyde Local Action Group
Renfrewshire House, Cotton Street
Paisley
PA1 1JD
United Kingdom
E-mail: keren.ferguson@renfreshire.gov.uk
NUTS code: UKM83Internet address(es):Main address: www.grileader.co.uk

I.1)Name and addresses

Perth and Kinross Leader
Perth and Kinross Council, Pullar House, 35 Kinnoull Street
Perth
PH1 5GD
United Kingdom
E-mail: ruralLeader@pkc.gov.uk
NUTS code: UKM77Internet address(es):Main address: www.pkleader.org

I.1)Name and addresses

South Lanarkshire Council
Regeneration and Inclusion Services, Lanark Area Office, South Vennel
Lanark
ML11 7JT
United Kingdom
Telephone: +44 1698454793
E-mail: leader@southlanarkshire.gov.uk
NUTS code: UKM95Internet address(es):Main address: http://www.southlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Leader Crowdfunding Coaches Co-operation Project

Reference number: SC1819-0031

II.1.2)Main CPV code

79414000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Leader Local Action Groups (LAG’s) are seeking an organisation to take on the management and delivery of Leader Crowdfunding Project covering 9 Leader areas: Forth Valley and Lomond; Kelvin Valley and Falkirk; West Lothian; Fife; Tyne and Esk; Scottish Borders; Greater Renfrewshire and Inverclyde; Rural Perth and Kinross.

II.1.5)Estimated total value

Value excluding VAT: 361 890.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79400000
79410000
79411000
80500000

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Stirling Council Area and it’s boundaries

II.2.4)Description of the procurement:

The Leader LAGs are seeking a provider to take on the management and delivery of this project in full. This project will cover the 9 Leader areas Forth Valley and Lomond; Kelvin Valley and Falkirk; West Lothian; Fife; Tyne and Esk; Scottish Borders; Greater Renfrewshire and Inverclyde; Rural Perth and Kinross; and Lanarkshire — This contract will create a small team of crowdfunding coaches, based in Scotland, who would raise awareness of crowdfunding as a fundraising technique, run training courses for groups of people on designing and running crowdfunding campaigns and support a number of individual projects through their respective campaigns. Coaches will meet up, share expertise and work as part of a team, promoting Crowdfunding in their own area and through collaboration, supporting campaigns in other participating Leader areas.This project is concerned with building capacity in rural communities, and to this end, we would want to see a level of support going towards those “hard to reach” groups, where not only will support be required to run a campaign, but there will also be the need to increase the confidence of those involved with the project, and sell the method of crowdfunding, where it has been assessed as being a good fit for an organisation.

The minimum quantitative outputs the project wants to achieve:

— 4.5 FTE jobs created in Scotland,

— Establishment of ‘Crowdfund Scotland’ office in central Scotland,

— At least 90 awareness raising, training or support events held across the region over the 2 years,

— Individual support given to at least 450 projects (businesses and community groups) spread across the rural regions funding this project.

The tender is for a fixed term 2-year period. It is planned that the project will start in November 2018, with the final financial claims being made by November 2020

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery and approach methodology / Weighting: 30
Quality criterion – Name: Contract mobilisation / Weighting: 20
Quality criterion – Name: Contract management / Weighting: 15
Quality criterion – Name: Partnership working / Weighting: 10
Quality criterion – Name: Delivery of targets / Weighting: 10
Quality criterion – Name: Community benefits/Sustainability / Weighting: 10
Quality criterion – Name: Exit strategy / Weighting: 5
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The European Agricultural Fund for Rural Development – Europe investing in rural areas

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The successful provider must have relevant experience and suitably qualified.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— Part IV: Selection criteria – B: Economic and financial standing

4B.1 –

Tenderers are required to have a minimum “general” annual turnover of 723 780 GBP for the last 2 financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Part IV: Selection criteria – B: Question 4B.4 – Tenderers will be required provide the following information in response to 4B.4:

— Liquidity ratio for Current Year =

— Liquidity ratio for Prior Year =

The formula for calculating a Tenderer’s liquidity ratio is (current assets – stock or work in progress) divided by current liabilities. This is commonly known as the ‘Acid Test Ratio’. The acceptable range for each financial ratio is greater than 0.8. Where a Tenderer’s Liquidity ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria – B: Economic and financial standing –

Question 4B.5 – Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a) Employers (Compulsory) Liability Insurance — 10 000 000 GBP

b) Public Liability Insurance — 5 000 000 GBP

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

All contractors and sub-contractors must be suitably qualified in relation to the works carried out as detailed within this tender.

Part IV: Selection Criteria – C: Technical and Professional Ability

4C.1.2 – Bidders are required to provide two relevant examples of similar service contracts carried out during the last three years.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If sub-contractors are proposed to assist in the delivery of the service, please complete the relevant sections of the European Single Procurement Document (ESPD).

If applying on behalf of a consortium, please list the names and addresses of all other members of the consortium within the ESPD. Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.

You should advise us if you are involved in more than one bid for this opportunity.

Part IV: Selection Criteria – D: Quality and Environmental Management

4D.1

Quality Management Procedures

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001, or equivalent, as set out in the ITT documentation.

Health and Safety Procedures

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, or equivalent, as set out in the ITT documentation.

4m. You must meet any health and safety requirements placed upon you by law.

4D.2 – 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or equivalent, as set out in the ITT documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/12/2018

IV.2.7)Conditions for opening of tenders

Date: 03/09/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Exclusion Grounds

Part III: Section A, B, C and D

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

You should advise us if you are involved in more than one bid for this opportunity.

Bidders should note that the deadline for expressions of interest is 1 400 hours noon on 27.8.2018 and the deadline for actual submission of tenders is 3.9.2018.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_11506. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows:

(SC Ref:551474)

VI.4)Procedures for review

VI.4.1)Review body

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384Internet address: http://www.stirling.gov.uk/procurement
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/07/2018

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