Tender for Lecture Capture System
The University’s vision for technology enhanced learning includes a commitment to enhancing student learning through the provision of lecture recordings.
United Kingdom-York: Education and training services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of York
Contact point(s): Procurement Office
For the attention of: Rob Hunt
YO10 5DD York
General address of the contracting authority: www.york.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: York, UK.
NUTS code UKE21
II.1.5)Short description of the contract or purchase(s)
The University established a scheduled lecture recording service in 2012 which has steadily grown to a service where lectures are recorded in 40 lecture and seminar rooms across campus. The University now seeks to renew its central lecture recording provision with a view to identifying a full institutional solution that will support the automated recording of lectures in all teaching venues across campus, to be fully operational from October 2016.
The University requires a solution that will integrate with the University’s Syllabus Plus timetabling service to support the automated scheduling of recordings. The solution should also provide a facility for devolved system usage at a departmental level, in response to ad hoc recording requests. The solution will provide students with easy access, playback and search of lecture captures and should be mobile ready, providing users with an intuitive and efficient interface with contemporary web-design controls. It will support seamless integrations with other business systems and learning applications, including our institutional virtual learning environment running on Blackboard software.
The University seeks a managed hosting solution, with the service provider meeting institutional requirements for the retention of lecture recordings in the cloud and their availability to system users on demand. This might include hosted solutions using open source software.
II.1.6)Common procurement vocabulary (CPV)
80000000, 92000000, 48190000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The University reserves the right to extend the contract service duration by an additional two years beyond the initial duration of four years.
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
Description of particular conditions: As per PQQ.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As per PQQ.
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As per PQQ.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
In order to participate, respondents must first register on the University”s eTendering portal: https://in-tendhost.co.uk/york/aspx/Home
VI.5)Date of dispatch of this notice: