Tender for Legionella Routine Visits and Remedial Works

Tender for Legionella Routine Visits and Remedial Works

We are looking to procure Legionella routine visits and remedial works from, ideally, 2 high quality providers that will deliver a service that is demonstrably focused around our needs.

United Kingdom-Coventry: Water-treatment work

2018/S 037-079880

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
United Kingdom
Contact person: Mr Andrew Brown
Telephone: +44 2476438394
E-mail: procurementhelp@orbit.org.uk
NUTS code: UK
Internet address(es):Main address: http://www.housingprocurement.com

Address of the buyer profile: http://www.orbit.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurment.com
Additional information can be obtained from another address:
e-Procurement Portal
All information is available on Procontract
Please register on the Procontract e-procurement Portal
United Kingdom
E-mail: procurementhelp@orbit.org.uk
NUTS code: UKInternet address(es):Main address: www.housingprocurement.com

Address of the buyer profile: www.orbit.org.uk

Tenders or requests to participate must be submitted electronically via: www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

OG — Legionella Routine Visits and Remedial Works — PP920

Reference number: DN324761

II.1.2)Main CPV code

45232430

II.1.3)Type of contract

Works

II.1.4)Short description:

We are looking to procure Legionella routine visits and remedial works from, ideally, 2 high quality providers that will deliver a service that is demonstrably focused around our needs.

Tenderers are able to submit for either one or both Lots.

All documents are available to download from Proactis at www.housingprocurement.com Providers will need to register on the website (free) then search for the tender in ‘opportunities’ under Orbit Housing and register interest to view documents and submit a response.

We reserve the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note that provision of a submission to us does not guarantee any level /amount of work. We will not, in any circumstances, reimburse any expense incurred by the applicants in preparing their tender submission.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 — Midlands.

Lot 2 — South and East.

II.2)Description

II.2.1)Title:

Legionella Routine Visits and Remedial Works PP920 — Lot 1; Midlands

Lot No: 1

II.2.2)Additional CPV code(s)

45232430

II.2.3)Place of performance

NUTS code: UKF
NUTS code: UKG

II.2.4)Description of the procurement:

We are seeking to appoint a preferred supplier to enter into contract to provide Legionella risk assessments and associated services for Orbit properties in the Midlands (stock map of properties is included with the tender documents on procontract).

Scope of the works to include:

— Undertake legionella routine visits to Orbit owned stock,

— Update Orbit IT systems in a timely manner with routine visit details,

— Undertake remedial works as identified at the agreed costs,

— Undertake risk assessments from time to time that may be required on an ad hoc basis.

The contract for the provision of the service is expected to commence on the 1.6.2018 the exact dates to be agreed depending on the agreement between the successful provider and the client. The contract will be awarded for an initial period of 3 years with an option to extend for a further 2 years (on a 1 + 1 basis) based on acceptable performance in line with the KPIs.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Legionella Routine Visits and Remedial Works PP920 — Lot 2; East and South

Lot No: 2

II.2.2)Additional CPV code(s)

45232430

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKJ

II.2.4)Description of the procurement:

We are seeking to appoint a preferred supplier to enter into contract to provide Legionella risk assessments and associated services for Orbit properties in the East and South (stock map of properties is included with the tender documents on procontract).

Scope of the works to include:

— Undertake legionella routine visits to Orbit owned stock,

— Update Orbit IT systems in a timely manner with routine visit details,

— Undertake remedial works as identified at the agreed costs,

— Undertake risk assessments from time to time that may be required on an ad hoc basis.

The contract for the provision of the service is expected to commence on the 1st June 2018 the exact dates to be agreed depending on the agreement between the successful provider and the client. The contract will be awarded for an initial period of 3 years with an option to extend for a further 2 years (on a 1 + 1 basis) based on acceptable performance in line with the KPIs.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/02/2018

 

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