Tender for Linen Hire Service

Tender for Linen Hire Service

Provision of a linen hire service to Derbyshire Adult Care residential establishments.

United Kingdom-Matlock: Health and social work services

2017/S 181-369960

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire County Council
Adult Care Department, County Hall
Matlock
DE4 3AG
United Kingdom
Contact person: Sheila Murdoch
Telephone: +44 1629532183
E-mail: sheila.murdock@derbyshire.gov.uk
Fax: +44 1629532220
NUTS code: UKF1
Internet address(es):Main address: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SSD 17 02 Provision of a linen hire service to Derbyshire Adult Care residential establishments.

Reference number: SSD 17 02

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Derbyshire County Council are inviting tenders to provide a linen hire service in the Adult Care Department’s residential establishments. The aim of the service is to provide Derbyshire County Council in house residential services with a high quality linen hire service which ensures that effective systems are in place to protect service users and staff from the risk of acquiring healthcare associated infections. The key objectives are to provide each establishments with a variable number of sheets and pillow cases on a weekly basis to meet the challenging needs of the service. The linen supplied should be fit for purpose, capable of being washed at sufficiently high temperature to ensure disinfection takes place, should look visibly clean, should be the right material and should not be damaged or discoloured.

We are seeking a provider with extensive experience and a proven track record in the provision of high quality linen hire services in a residential setting.

II.1.5)Estimated total value

Value excluding VAT: 790 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

98000000

II.2.3)Place of performance

NUTS code: UKF1
Main site or place of performance:

Within the geographical boarders of Derbyshire.

II.2.4)Description of the procurement:

Derbyshire County Council are inviting tenders to provide a linen hire service in the Adult Care Department’s residential establishments. The aim of the service is to provide Derbyshire County Council in house residential services with a high quality linen hire service which ensures that effective systems are in place to protect service users and staff from the risk of acquiring healthcare associated infections. The key objectives are to provide each establishments with a variable number of sheets and pillow cases on a weekly basis to meet the challenging needs of the service. The linen supplied should be fit for purpose, capable of being washed at sufficiently high temperature to ensure disinfection takes place, should look visibly clean, should be the right material and should not be damaged or discoloured.

The contract is for a fixed term period of 2 years with the option to extend for 2 further periods of 12 months. The expected annual spend by the Council is approximately 197 500 GBP per annum and 790 000 GBP over the maximum life of the contract, including extensions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 790 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority may extend the contract by a maximum of 24 months following a review of the service being provided.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/10/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/10/2017
Local time: 11:15
Place:

County Hall, Matlock.

Information about authorised persons and opening procedure:

Officers of the Council appointed for the process.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

End of fixed term minus 9 months.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
County Hall
Matlock
DE4 3AG
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Derbyshire County Council will incorporate a minimum 10 calendar day standstill period at the point the information on the award of contract is communicated to tenderers. The period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2015 allow for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/09/2017

 

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