Tender for Liquefied Petroleum Gas and Bottled Propane and Butane Gas

Tender for Liquefied Petroleum Gas and Bottled Propane and Butane Gas

A framework agreement for the supply and delivery of bulk liquefied petroleum gas (LPG) including the installation of tanks where required, bottled propane and butane gas and ancillary products to the customers’ of West Mercia Energy in its constituent authorities’ areas of Shropshire, Herefordshire, Telford and Wrekin and Worcestershire.

UK-Shrewsbury: liquefied Petroleum Gas (LPG)

2012/S 153-255753

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Mercia Energy (a Local Authority Committee of Shropshire Council, Worcestershire County Council, Borough of Telford & Wrekin and the County of Herefordshire District Council)
Bourne House, Radbrook Road
Contact point(s): Procurement@shropshire.gov.uk
For the attention of: Nigel Denton, Procurement Manager
SY3 3BL Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743255901

Internet address(es):

General address of the contracting authority: www.Shropshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire Council
Shirehall, Abbey Foregate
For the attention of: Democratic Services Manager, Legal & Democratic Services
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
Fax: +44 1743255901

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Constituent authorities of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other potential customers of West Mercia Energy who are identified at para II.1.5 above
Various
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
WME 2012(1) – A framework agreement for the supply and delivery of bulk liquefied petroleum gas and bottled propane and butane gas.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 41
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 350 000,00 and 1 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
A framework agreement for the supply and delivery of bulk liquefied petroleum gas (LPG) including the installation of tanks where required, bottled propane and butane gas and ancillary products to the customers’ of West Mercia Energy in its constituent authorities’ areas of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other potential customers of West Mercia Energy who are identified at the following web sites:
www.direct.gov.uk/en/dl1/directories/localcouncils/index.htm (Local Authorities)

http://www.edubase.gov.uk/home.xhtml (Educational Establishments)

http://www.schoolswebdirectory.co.uk/localauthorities.php (Independant schools)

http://www.police-information.co.uk/police-directory (Police)

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (Health)

http://www.charity-commission.gov.uk (Charities)

The framework agreement will be with a single contractor and will commence on 1.11.2012 and run up to 31.3.2016.

II.1.6)Common procurement vocabulary (CPV)

09133000, 09122000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract notice covers a framework agreement for the supply and delivery of bulk LPG and propane and butane gas. Exact quantities and values are not know. The orders will be directly placed with the successful tenderer by the customers’ of West Mercia Energy.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 41 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Orders will be placed directly with the successful tenderer by the customers of West Mercia Energy using the framework agreement. The successful tenderer will submit invoices directly to those placing the orders in accordance with the Terms and Conditions of Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
West Mercia Energy wishes to trade with one legal entity with a single point of contact and defined responsibility.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See terms and conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents including financial status.
Minimum level(s) of standards possibly required: Financially sound company structure demonstrated through published accounts and Credit Agency checks.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
WME/2012(1)
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 24.9.2012 – 12:00
Place:

Shirehall, Abbey Foregate, Shrewsbury.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years 7 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The deadline for the return of tenders will be 12 noon, 24.9.2012.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CFG will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact in Section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:8.8.2012

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