Tender for Liqueur and Whisky

Tender for Liqueur and Whisky

Liqueur and Whisky for Resale. Historic Scotland.UK-Edinburgh: spirits

2012/S 150-251060

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Historic Scotland
Longmore House, Salisbury Place
For the attention of: Kirsty Lamb
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688860
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877

Internet address(es):

General address of the contracting authority: http://www.historic-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

Further information can be obtained from: Historic Scotland
Longmore House, Salisbury Place
For the attention of: Kirsty Lamb
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688860
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Historic Scotland
Longmore House, Salisbury Place
For the attention of: Kirsty Lamb
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688860
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Tenders or requests to participate must be sent to: Historic Scotland
Longmore House, Salisbury Place
For the attention of: Kirsty Lamb
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688860
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Built heritage conservation, research & Tourism
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Liqueur and Whisky for Resale.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)
Historic Scotland is looking for a multi supplier framework for the provision of Liqueur and Whisky across the estate. Currently 9 of our Monuments have Off Sales licences. The requirent is split into three Lots, Lot 1 for Historic Scotland branded Whisky; Lot 2 for Malt Scotch Whisky; Lot 3 for Liqueur. There is also a need for tasting sessions to be carried out.
The Whisky provided must be as defined under the Scotch Whisky regulations 2009.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=235430.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=235430.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

15911100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As outlined in the tender documents. the figure give below is an annual figure based on historic information, this may vary. The range given below is for all aspects of this contract, not any one individual lot.
Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: 2 years with the possibility of extending for a further 2 one year periods.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Historic Scotland branded Whisky

1)Short description
As outlined in the tender documents.
2)Common procurement vocabulary (CPV)

15911100

3)Quantity or scope
As outlined in the tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Malt Scotch Whisky
1)Short description
As outlined in the tender documents.
2)Common procurement vocabulary (CPV)

15911100

3)Quantity or scope
As outlined in the tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Liqueur
1)Short description
As outlined in the tender documents.
2)Common procurement vocabulary (CPV)

15911100

3)Quantity or scope
As outlined in the tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These will be identified in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia or group bidders must nominate a lead member to deal with Historic Scotland on all matters relating to this procurement. If successful, consortia or group bidders will be required to accept joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Will be described in the invitation to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The invitation to tender document will request details of the personal situation of the economic operator with the overall aim to ensure, as far as possible, that all such duties and responsibilities have been met.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The invitation to tender document will request details of economic and financial capacity with the overall aim to ensure, as far as possible, that any potential Service Provider will not have financial difficulties that endanger their ability to perform the Contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The invitation to tender document will request details of technical capacity with the overall aim to ensure, as far as possible, that any potential Service Provider will have sufficient technical capacity to perform the Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HS/C/3763
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
26.9.2012 – 12:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 26.9.2012 – 13:00
Place:

Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: At contract end depending on the take up of the options.
VI.2)Information about European Union funds
VI.3)Additional information
The contract will be considered as a contract made in Scotland and according to Scottish Law and subject to the exclusive jurisdiction of the Scottish Courts.
Historic Scotland will not be liable for any costs incurred by those tendering for this contract.
Variants noted at II.1.9 will only be accepted where these provide value and where the requirements of the contract are met.
(SC Ref:231829).
(SC Ref:235430).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a standstill period of a minimum of 11 calendar days at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information will be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in a court of competent jurisdiction. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.8.2012

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