Tender for Local Service Transport in Staffordshire

Tender for Local Service Transport in Staffordshire

The price or prices quoted must be based upon a daily rate of subsidy excluding VAT.

United Kingdom-Stafford: Transport services (excl. Waste transport)

2015/S 207-375969

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Integrated Transport and Planning — Staffordshire County Council
Staffordshire Place 1
For the attention of: Sharon Bowers
ST16 2LP Stafford
UNITED KINGDOM
Telephone: +44 1785277493
E-mail: transportcontracts@staffordshire.gov.uk
Fax: +44 1785276788

Internet address(es):

General address of the contracting authority: www.staffordshire .gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

T809 Ad Hoc Tender for Local Service Transport in Staffordshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ad Hoc Services for Local Service in the Staffordshire Area.

II.1.6)Common procurement vocabulary (CPV)

60000000, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The price or prices quoted must be based upon a daily rate of subsidy excluding VAT; excluding any concessionary fare payment which must be claimed from the appropriate authority; nad excluding Fuel Tax Rebate which would be the responsibility of the operator to claim. This will be known as the primary tender.
Economic operators may tender for as many contracts as they wish, but will be asked to state in the questionnaire the maximum number of contracts they are able to undertake. Where the operator is awarded a greater number of contracts than they are able to undertake the County Council reserves the right to award the excess contracts to the operator submitting the next lowest price.
The County Council will accept variant forms of Tender if the economic operator considers that such alternative proposals will represent better value for money for the County Council than the Primary Tender. However, economic should note that the County Council will accept variations to the terms and type of financial arrangement, route timetables and vehicle specifications only. No variation of any other aspect of the Tender will be accepted.
For the avoidance of doubt a Variant Tender will only be considered if submitted together with the Primary Tender and which complies fully with the requirements of these instructions and conditions to economic operators.
The evaluation cost will be based upon the whole life cost of the contract (4 or 5 years). The contract is made up of a number of and the value range reflects the combined value of ALL routes. Operators may bid for any number of routes offered.
The contract agreement is between the appointed economic operators and Staffordshire County Council to provide transport of service users in the Staffordshire Region.
Contracts will be awarded in accordance with EU Regulations ( Section 19 of the Public Contract Regulations ) and as described in the tender documents. Importantly all contract values reflect the potential spend for the entirety of the contract.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: T809

1)Short description

As above.

2)Common procurement vocabulary (CPV)

60100000, 60170000

3)Quantity or scope

The price or prices quoted must be based upon a daily rate of subsidy excluding VAT; excluding any concessionary fare payment which must be claimed from the appropriate authority; nad excluding Fuel Tax Rebate which would be the responsibility of the operator to claim. This will be known as the primary tender.
Economic operators may tender dor as many contracts as they wish, but will be asked to state in the questionnaire the maximum number of contracts they are able to undertake. Where the operator is awarded a greater number of contracts than they are able to undertake the County Council reserves the right to award the excess contracts to the operator submitting the next lowest price.
The County Council will accept variant forms of Tender if the economic operator considers that such alternative proposals will represent better value for money for the County Council than the Primary Tender. However, economic should note that the County Council will accept variations to the terms and type of financial arrangement, route timetables and vehicle specifications only. No variation of any other aspect of the Tender will be accepted.
For the avoidance of doubt a Variant Tender will only be considered if submitted together with the Primary Tender and which complies fully with the requirements of these instructions and conditions to economic operators.
The evaluation cost will be based upon the whole life cost of the contract (4 or 5 years). The contract is made up of a number of and the value range reflects the combined value of ALL routes. Operators may bid for any number of routes offered.
The contract agreement is between the appointed economic operators and Staffordshire County Council to provide transport of service users in the Staffordshire Region.
Contracts will be awarded in accordance with EU Regulations (Section 19 of the Public Contract Regulations ) and as described in the tender documents. Importantly all contract values reflect the potential spend for the entirety of the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Staffordshire County Council Transport conditions of contract 2004.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Holding of required level of the following insurance certification:
— Public Liability Insurance
— Employers Liability Insurance
— Vehicle Insurance
— Licence.
Minimum level(s) of standards possibly required: Public Liability Insurance 10 000 000 GBP in respect of each and every claim.
Employers Liability Insurance 10 000 000 GBP in respect of each and every claim.
Vehicle Insurance 10 000 000 GBP in respect of each and every claim.
The above insurance levels must be in place at the time of tender return or operators must agree to have the above insurance levels in place before the award of any call off contract. Failure to do so may result in the termination of any award of contract.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T809

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.11.2015 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 21.11.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Integrated Transport & Planning — Staffordshire County Council
Staffordshire Place 1
ST16 2LP Stafford
UNITED KINGDOM
E-mail: jeff.tucker@staffordshire.gov.uk
Telephone: +44 1785276735
Fax: +44 1785276788

Body responsible for mediation procedures

As in notice profile above
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non- hat an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework.
Agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)Service from which information about the lodging of appeals may be obtained

As in notice profile above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

21.10.2015

Enjoyed this post? Share it!