Tender for Long Term Secure Storage of Paper Records – 25 Year Contract

Tender for Long Term Secure Storage of Paper Records – 25 Year Contract

The Office for National Statistics have identified a requirement for a supplier to provide uplift and secure storage of a large volume of HM Government records over a 25-year period.

United Kingdom-Fareham: Storage and warehousing services

2017/S 202-416227

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Office for National Statistics
Segensworth Road
Fareham
PO15 5RR
United Kingdom
E-mail: census2021.transformation.programme@ons.gov.uk
NUTS code: UK

Internet address(es):Main address: www.ons.gov.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/ons/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ons/aspx/Home

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Long Term Secure Storage of Paper Records (Christchurch).

Reference number: PU-18-2002

II.1.2)Main CPV code

63120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority have identified a requirement for a supplier to provide uplift and secure storage of a large volume of HM Government records over a 25-year period. The records are classified as OFFICIAL-SENSITIVE according to the Government Security Classification Scheme. It is highly unlikely that record retrieval will be required for the duration of the storage period except for bulk extraction of sections of records or all records at pre-agreed points in the contract signed with the supplier. There are in the region of thirty-four (34) linear miles of paper records to be uplifted and stored.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

63121100
63121000
72212311
72512000
79999100
92512000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Contracting Authority have identified a requirement for a supplier to provide uplift and secure storage of a large volume of HM Government records over a 25-year period. The records are classified as OFFICIAL-SENSITIVE according to the Government Security Classification Scheme. It is highly unlikely that record retrieval will be required for the duration of the storage period except for bulk extraction of sections of records or all records at pre-agreed points in the contract signed with the supplier. There are in the region of thirty-four (34) linear miles of paper records to be uplifted and stored.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 300
This contract is subject to renewal: yes
Description of renewals:

A 25 year contract with a break clause at the 10th year and possibility of extension at the end of the 25th year.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

An option for secure storage services over a 5 year contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Compliance or equivalence to various ISO’s and British Standards details of which are contained within the Invitation to Participate. Proven experience of dealing with a large number of documents marked ‘official sensitive’ is essential, preferably within the public sector.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
Accelerated procedure
Justification:

A previous contract with the reference of 2017/S 119-240012 was released to the market on the 29.6.2017, after market engagement the decision was made to reissue, the market is engaged and awaiting the reissue of the contract notice and the invitation to participate.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 119-240012

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/10/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Offcie for National Statistics
Segensworth Road
Fareham
PO15 5RR
United Kingdom
E-mail: census2021.transformation.programme@ons.gov.ukInternet address:www.ons.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/10/2017

 

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