Tender for Maintenance and Repair of Fire Alarms

Tender for Maintenance and Repair of Fire Alarms

Hull City Council is seeking interest from suitably qualified contractors for the provision of Maintenance and Repair Services to Fire Alarms systems within both Corporate Buildings and Housing Buildings.

United Kingdom-Hull: Fire-alarm systems

2015/S 164-300374

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston Upon Hull City Council
Procurement Dept, Guildhall
For the attention of: Lee Marshall
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482613073
E-mail: lee.marshall@hullcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hullcc.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance and Repair of Fire Alarms within Housing and Corporate Buildings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKE11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hull City Council is seeking interest from suitably qualified contractors for the provision of Maintenance and Repair Services to Fire Alarms systems within both Corporate Buildings and Housing Buildings.

II.1.6)Common procurement vocabulary (CPV)

31625200, 35121700, 45312100, 79711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Hull City Council is seeking interest from suitable contractors for the provision of Maintenance and Repair Services for Fire Alarms systems within both Corporate Buildings and Housing Buildings. The contract will be initially awarded for 36 months with an option, or options to extend for up to a maximum of an additional 24 months, via a period, or periods, in total, not exceeding 24 months. This is subject to mutual agreement between Hull City Council and the successful supplier(s).
Estimated value excluding VAT: 375 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: LOT A is for Corporate Buildings. LOT B is for Housing Buildings. LOT C is both Corporate and Housing Buildings.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 24
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1

1)Short description

2)Common procurement vocabulary (CPV)

31625200, 35121700, 45312100, 79711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2

1)Short description

2)Common procurement vocabulary (CPV)

31625200, 35121700, 45312100, 79711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3

1)Short description

2)Common procurement vocabulary (CPV)

31625200, 35121700, 45312100, 79711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be required unless a single legal entity is formed.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All participating suppliers are required to register on Hull City Council’s electronic tender portal (YORtender), accessed by web link https://yortender.co.uk All tenderers will be required to complete a Pre Qualification Questionnaire document enclosed with the Invitation To Tender documents. The Pre Qualification Questionnaire Document will be assessed first. Only those suppliers successfully meeting the minimum / mandatory requirements will have their ITT submissions evaluated.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: TAll participating suppliers are required to register on Hull City Council’s electronic tender portal (YORtender), accessed by web link https://yortender.co.uk All tenderers will be required to complete a Pre Qualification Questionnaire document enclosed with the Invitation To Tender documents. The Pre Qualification Questionnaire Document will be assessed first. Only those suppliers successfully meeting the minimum / mandatory requirements will have their ITT submissions evaluated.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

All participating suppliers are required to register on Hull City Council’s electronic tender portal (YORtender), accessed by web linkhttps://yortender.co.uk All tenderers will be required to complete a Pre Qualification Questionnaire document enclosed with the Invitation To Tender documents. The Pre Qualification Questionnaire Document will be assessed first. Only those suppliers successfully meeting the minimum / mandatory requirements will have their ITT submissions evaluated.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Hull City Council reserves the right to use an electronic auction, in which case full details will be provided to short listed suppliers.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9ZGJ-EQWG79

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Town Clerk
The Guildhall
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Town Clerk, Kingston Upon Hull City Council.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Town Clerk
The Guildhall
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk

VI.5)Date of dispatch of this notice:

21.8.2015

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