Tender for Managed Pathology Laboratory Service

Tender for Managed Pathology Laboratory Service

The Leeds teaching Hospitals Trust is seeking to replace its existing managed Pathology/Laboratory service contract that will include the provision and maintenance of equipment, associated connectivity and the supply of consumables, associated items, chemicals and reagents.

UK-Leeds: laboratory, optical and precision equipments (excl. glasses)

2012/S 151-253206

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds Teaching Hospitals
Supplies, Leeds General Infirmary, Great George Street
Contact point(s): Ms Cath Craddock
For the attention of: Ms Cath Craddock
LS1 3EX Leeds
UNITED KINGDOM
Telephone: +44 1133928265
E-mail: Cath.Craddock@leedsth.nhs.uk
Fax: +44 1133928316

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Managed Pathology Laboratory Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The Leeds Teaching Hospitals NHS Trust: Leeds, Otley, Bradford and any location supported by the Trust.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Leeds teaching Hospitals Trust is seeking to replace its existing managed Pathology/Laboratory service contract that will include the provision and maintenance of equipment, associated connectivity and the supply of consumables, associated items, chemicals and reagents.
In the first instance to replace equipment in Blood Sciences, Clinical Chemistry, Haematology/Coagulation, Immunoassay, Immunology and Serology which will include front end processing, pre-analytical processing, automated tracking and archiving solutions.
Others elements include but not limited to Automated Microbiology, PCR, Flow Cytometry, Digital Morphology, Histopathology, Cytology and temperature mapping and monitoring systems.
A whole system approach will be developed for the managed laboratory service.
Equipment, consumables and services of all pathology disciplines including point of care (or near patient) testing, sample collection systems/consumables, and possibly transport of pathology samples between Hospital sites and GP surgeries will also be include within this tender process.
The present layout of the Pathology Department in specialty areas leads to replication of functions and prevents optimisation of efficiency. Structural works have been recently carried out but minor rework to the existing laboratory configurations may be needed to generate an environment that would allow more efficient flow of work, use of space and rationalisation of the workforce, leading to a reduction in costs without sacrificing quality. The funding and possible undertaking of these works will also be included within the tender offer.
An innovative solution is being sought that makes best use of technology and equipment and allows the service to be delivered from a limited footprint. Proposals for the optimal staffing compliment to deliver the suggested solution, consistent with the operational opening times for the laboratory should be an integral part of the tender response.
The contract length will be for 5 years with an option to extend for up to a further 2 years and is anticipated to have annual value of up to 10 500 000 GBP.
II.1.6)Common procurement vocabulary (CPV)

38000000, 38540000, 38430000, 38434000, 38434500, 38434570, 38434580, 38434510, 38950000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 10 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract length will be for 5 years with an option to extend for up to a further 2 years and is anticipated to have annual value of up to 10 000,000.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be agreed between the parties.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
NHS Sid information can be forwarded in the first instance.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DNWD-8WQDHV
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.9.2012 – 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate
3.9.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Expressions of Interest and the Pre-Qualification Questionnaires can be obtained by following the below links to the trusts e-tendering portal at www.leedsth-tenders.co.uk.

1. Browse to the Leeds Teaching Hospitals NHS Trust e tendering Portal: www.leedsth-tenders.co.uk;

2. You will need to register on the system if you are not already. Help with the registration can be found at the bottom right hand side of the page – Supplier Guide How to do Business;
3. Once registered, Login to the system – help is on hand at the bottom right hand side of the screen again – Supplier Guide First time Login.
If you need support with any aspect of the registration, login or using the system the first point of contact would be the help documents on the bottom right of the page. Failing that, please contact support at the top of the tendering page. Please note Leeds Teaching Hospitals NHS Trust is not liable for any costs incurred by the respondents to this advert or any subsequent tender exercise. Leeds Teaching Hospitals NHS Trust reserves the right not to award a contract if circumstances dictate. Leeds Teaching Hospitals NHS Trust would welcome responses from Small to Medium Enterprises (SME) as defined by the Department for Business Enterprise and Regulatory Reform (BERR) capable of supplying all products and/or services detailed.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.
Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.8.2012

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