Tender for Managed Pathology Service

Tender for Managed Pathology Service

Imperial College Hospital Pathology is seeking a managed service partner in the implementation of laboratory automation and/or upgrading of existing laboratory automation systems.

United Kingdom-London: Pathology services

2015/S 213-389587

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Stephen Dubery
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033125609
E-mail: stephen.dubery@imperial.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.imperial.nhs.uk

Electronic access to information: — https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm
Further information can be obtained from: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Stephen Dubery
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033125609
E-mail: stephen.dubery@imperial.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Stephen Dubery
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033125609
E-mail: stephen.dubery@imperial.nhs.uk

Tenders or requests to participate must be sent to: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Stephen Dubery
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033125609
E-mail: stephen.dubery@imperial.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Hillingdon Hospitals NHS Foundation Trust
Pield Heath Road
UB8 3NN London
UNITED KINGDOM

West Middlesex University Hospital NHS Trust
Twickenham Road
TW7 6AF London
UNITED KINGDOM

Chelsea and Westminster Hospital NHS Foundation Trust
369 Fulham Road
SW10 9NH London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Pathology Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Imperial College Hospital (ICH) Pathology is seeking a managed service partner in the implementation of laboratory automation and/or upgrading of existing laboratory automation systems at the hub and 5 spoke laboratories located in North West London (NWL Pathology). The objective will be to have 1 supplier that can provide the most cost-effective solutions for each site, whilst being able to process the complete test menu and volumes, and complying with the prerequisites as defined in this document. To ensure 1 complete service solution, Suppliers might have to make use of third party suppliers for tests, hardware and/or software that cannot be provided in-house. However, support for all hardware, software and materials will rest with the Supplier and ICH will not enter into any contracts with any third party supplier.

II.1.6)Common procurement vocabulary (CPV)

85111800, 33696000, 38434000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Imperial College Hospital (ICH) Pathology is seeking a managed service partner in the implementation of laboratory automation and/or upgrading of existing laboratory automation systems at the hub and 5 spoke laboratories located in North West London (NWL Pathology). The objective will be to have 1 supplier that can provide the most cost-effective solutions for each site, whilst being able to process the complete test menu and volumes, and complying with the prerequisites as defined in this document. To ensure 1 complete service solution, Suppliers might have to make use of third party suppliers for tests, hardware and/or software that cannot be provided in-house. However, support for all hardware, software and materials will rest with the Supplier and ICH will not enter into any contracts with any third party supplier.
Estimated value excluding VAT: 150 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any grouping of suppliers, contractors or service providers to whom the contract is to be awarded may be required to form a single corporate entity, to put forward a single prime contractor and to subcontract where appropriate, or to assume joint and several liability for contract performance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: At the time the contract is performed, the services must be delivered in accordance with all the relevant standards and regulatory requirements of the UK Accreditation Service (UKAS) specifically ISO15189, the Care Quality Commission (CQC), the Health Protection Agency (HPA) and the Medicines and Healthcare Products Regulatory Agency (MHRA) and any other current requirement related to the provision of Pathology services within NHS and NHS Foundation Trust environments.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Trust reserves the right to accept more than 1 Bid by dividing the specification if appropriate, and to accept any part of a Bid.
The Trust reserves the right to shortlist at any stage of the competitive dialogue against the evaluation criteria.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Technical Specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See PQQ Documentation and Supplementary Information.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0410
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.11.2015

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