Tender for Management Information System

Tender for Management Information System

The need for the procurement of a replacement Schools Management Information System has been identified to replace or migrate the existing system in place hence to meet these requirements the authority is tendering for the supply and implementation of an integrated Schools Management Information software solution.

UK-Telford: educational software package

2012/S 233-383206

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Telford and Wrekin Council
Borough of Telford and Wrekin, Whitechapel, Whitechapel Way
Contact point(s): ICT
For the attention of: Steve Roberts – Please access documents via www.delta-esourcing.com Access code 2FD958TY92
TF2 9FN Telford
UNITED KINGDOM
Telephone: +44 1952383338
E-mail: steve.roberts@telford.gov.uk
Fax: +44 1952383338

Internet address(es):

General address of the contracting authority: www.telford.gov.uk

Address of the buyer profile: www.telford.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Management Information System (MIS).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKG21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)
Educational software package. Telford and Wrekin Council is a Unitary authority with a gross Revenue budget of 400 000 000 GBP per annum. Key drivers within the Authority are Value for Money and business efficiency. The need for the procurement of a replacement Schools Management Information System has been identified to replace or migrate the existing system in place hence to meet these requirements the authority is tendering for the supply and implementation of an integrated Schools Management Information software solution to manage each school.
II.1.6)Common procurement vocabulary (CPV)

48190000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
3 year framework with the option to extend for 1+1. The Authority does not commit to place any orders under this framework.
II.2.2)Information about options
Options: yes
Description of these options: 1 year + 1 year
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Cost. Weighting 35

Quality. Weighting 35

Delivery. Weighting 20

CFC. Weighting 5

Environmental. Weighting 5

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TWC MIS 2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.1.2013 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 25.1.2013 – 12:00
Place:

Democratic Services, Addenbrooke, Telford, Shropshire.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must read through this set of instructions and follow the process to access, correspond and respond to this opportunity.
If you experience any difficulties at any time during the tender process please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 2FD958TY92. Please ensure you follow any instruction provided to you here.
Communication will only be accepted via ‘email the buyer’ through the tenderbox.. Written replies will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the delta email system.
The deadline for submitting your response(s) is Friday 25.1.2013 at 12 noon. Your ITT must be completed and submitted electronically by using the tenderbox through www.delta-esourcing.com.

Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. GO Reference: GO-20121129-PRO-4420629.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
TF3 4NT Telford
UNITED KINGDOM

Body responsible for mediation procedures

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
TF3 4NT Telford
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
TF3 4NT Telford
UNITED KINGDOM

VI.5)Date of dispatch of this notice:29.11.2012

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