Tender for Marketing and Communications Services

Tender for Marketing and Communications Services

Provision of marketing and communications services to Kent Surrey Sussex Academic Health Science Network.

United Kingdom-Crawley: Marketing services

2016/S 070-122732

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent Surrey Sussex AHSN Ltd
1st Floor Wentworth House, Crawley Hospital, West Green Drive
For the attention of: Howe Derek
RH11 7DH Crawley
UNITED KINGDOM
Telephone: +44 00000000000
E-mail: derek.howe@nhs.net
Fax: +44 00000000000

Internet address(es):

General address of the contracting authority: http://www.kssahsn.net/

Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk

Electronic access to information: https://commercialsolutions.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://commercialsolutions.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of marketing and communications services to Kent Surrey Sussex Academic Health Science Network.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The premises of Kent Surrey Sussex Academic Health Science Network (KSS AHSN) and/or the selected supplier.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of marketing and communications services to Kent Surrey Sussex Academic Health Science Network.

II.1.6)Common procurement vocabulary (CPV)

79342000, 72413000, 79341400, 79413000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

KSS AHSN exists to bring together the best of industry, academia, health and social care in a sustainable network to spread healthcare innovation at pace and scale and deliver high quality care within a vibrant local life sciences economy.
We are a social enterprise, licensed in summer 2013, and part of a network of fifteen Academic Health Science Networks across England. We are a membership organisation working for NHS, higher education, local government and industry organisations in Kent, Surrey and Sussex. We work closely with existing networks that share members’ ambitions to improve care, with leaders and committed staff across the South East of England.
Our investment in communications and marketing is intended to help us improve health, improve care, and improve value for money, more quickly by:
a — deepening our partnership with key stakeholders;
b — strengthening collaboration with Industry, Academia and Social Care with the NHS, using the strength of our NHS connections across Kent, Surrey and Sussex
c — applying our dynamic ‘task and finish’ approach to project work, with novel, disruptive, thinking and partnerships.
d — growing our paying membership community and broadening the network;
e — supporting our transition from central funding to income from customers receiving a service they value and support financially;
f — raising the profile of KSS AHSN by broadcasting what we have achieved and the value of our ongoing work in support of preventative health, early clinical intervention, improvement to population health, and reducing reliance on emergency hospital admissions;
g — enhancing the profile and reputation of the wider AHSN Network and its work;
h — increasing satisfaction of national stakeholders, contract assurers, members and customers.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A) A parent company guarantee will be required if the Contracting Authority decides accordingly.
b) Main Contractor to guarantee and be liable for the performance of its sub-contractors.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the pre-qualification questionnaire and/or invitation to tender for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the pre-qualification questionnaire and/or invitation to tender for details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://commercialsolutions.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre-Qualification Questionnaire manual.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Pre-Qualification Questionnaire manual.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As stated in the Pre-Qualification Questionnaire manual.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kent Surrey Sussex Academic Health Science Network
1st Floor Wentworth House, Crawley Hospital, West Green Drive, West Sussex
RH11 7DH Crawley
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to bidders.
That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.4.2016

 

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