Tender for merchant service for debit and credit card transactions

Tender for merchant service for debit and credit card transactions

Card payments are accepted at a variety of Council locations as follows:
Via the Council’s web site, in person, via the telephone with Council staff inputting details via a web page, via an automated telephone service, via payments initiated by texts from mobile phones (this service is being trialled by Fife Council).

UK-Glenrothes: banking and investment services

2012/S 232-381970

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fife Council
Fife House
Contact point(s): Finance and Procurement
For the attention of: Sheila Gray
KY7 5LT Glenrothes
UNITED KINGDOM
Telephone: +44 8451550000

Internet address(es):

General address of the contracting authority: http://www.fifedirect.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

Further information can be obtained from: Fife Council
Fife House
Contact point(s): Finance and Procurement
For the attention of: Sheila Gray
KY7 5LT Glenrothes
UNITED KINGDOM
Telephone: +44 8451550000
Internet address: http://www.fifedirect.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Fife Council
Fife House
Contact point(s): Finance and Procurement
For the attention of: Sheila Gray
KY7 5LT Glenrothes
UNITED KINGDOM
Telephone: +44 8451550000
Internet address: http://www.fifedirect.org.uk

Tenders or requests to participate must be sent to: Fife Council
Fife House
Contact point(s): Finance and Procurement
For the attention of: Sheila Gray
KY7 5LT Glenrothes
UNITED KINGDOM
Telephone: +44 8451550000
Internet address: http://www.fifedirect.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SC625 – merchant service for debit and credit card transactions.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: Throughout Fife.
NUTS code UKM22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Council requires card acquiring arrangements to facilitate the collection of a range of payments by credit and debit card.
Card payments are accepted at a variety of Council locations as follows:
Via the Council’s web site, in person, via the telephone with Council staff inputting details via a web page, via an automated telephone service, via payments initiated by texts from mobile phones (this service is being trialled by Fife Council).
Card payments accepted total approximately 111,000 with a value of 14 900 000 GBP.
All transactions are secure.
The Council’s financial system provider (Civica) facilitates the process of capturing card details and authorisation of transactions via TNS for card holder not present payments. Terminals will need to be rented for card holder present transactions.
The tender is divided in to two lots as follows:
Lot 1 – telephone and online transactions.
Lot 2 – customer present transactions.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=246537.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=246537.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

66100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
50 000,00.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SC625
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
9.1.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 9.1.2013 – 15:00
Place:

Secure postbox at www.publiccontractsscotland.gov.uk.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:246537).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2012

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